Principal Project Administrative Coordinator

Overview The Electricity Infrastructure and Buildings Division of PNNL is accelerating the transition to a sustainable, efficient, resilient, and secure energy system through innovation and actionable solutions. We are a diverse research organization of over 350 experts in electrical, mechanical, and systems engineering, data and computer sciences, cybersecurity, policy, economics, and related disciplines. Our vision is to transform the way our energy system infrastructure is designed, integrated, and operated in order to create environmental security, economic prosperity, and social equity for the Pacific Northwest region, the nation, and the world. Join our team and make an impact! Responsibilities This position reports to the leadership of the Electricity Infrastructure and Buildings division (EI&B) and is accountable for providing project administration, performance tracking (financial and deliverables), and proposal development support as a member of a team of project Coordinators and Administrators within EI&B. This position is expected to take the initiative in completing project administration and management processes and procedures to ensure a smooth operation. Responsibilities for this position include: Takes initiative to gather, compile, track and review administrative data to ensure accuracy and completeness. This includes creating and maintaining Excel spreadsheets and charts for tracking a variety of portfolio, initiative, and project functions. Assists project managers and coordinators with financial/contractual activities procurements, acquisitions, clear financial invalids, update financial spreadsheets, maintain work breakdown structures, etc. Prepares and processes purchase requisitions. Manages project/program priorities and deadlines independently with the use of good judgment. Maintains project files and process for closeout and archive. Makes recommendations to resolve and/or take initiative to improve project administrative issues and/or processes. Works autonomously within established procedures and practices and routinely takes initiative with respect to their everyday work. Maintain project files, schedules, track action items, project management documents for meetings and facilitate electronic communication with internal and external collaborators using websites, SharePoint sites and video conferences. Create and process travel requests and expense reports for staff. Assist Group Administrative Coordinator with maintenance of Foreign National staff Security Plan & Risk Assessments (SPRAs). Maintains effective working relationships with administrative and project coordinator counterparts across EI&B groups and with client contacts, other national laboratories, universities, and other organizations as appropriate. Excellent written and verbal communication skills. Demonstrated experience with standard office equipment, including MS Office Suite. Demonstrated ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement. Qualifications Minimum Qualifications: High school diploma/GED and 12 years of relevant experience in an administrative environment -OR- AA degree or higher and 10 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travel Preferred Qualifications: Extensive knowledge of Battelle, PNNL, and DOE project management, proposal, and financial policies, procedures, resources, and organizational structures. Demonstrated intermediate to advanced Microsoft Project and Excel skills. Hazardous Working Conditions/Environment Not applicable Additional Information Not applicable Testing Designated Position This is not a Testing Designated Position (TDP). About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards