Executive Assistant

The Role: Executive Assistant The Team: The Commodity Insights and Mobility legal teams within S&P Global Legal and Regulatory Affairs Department are responsible for providing overall legal and regulatory support to the Commodity Insights and Mobility divisions of S&P Global. We are a People First company with a diverse culture & mindset. We take a community approach in making decisions in partnership with relevant stakeholders. The Legal Team is collegial, collaborative and professional. The Impact: As an Executive Assistant to the General Counsel of Commodity Insights and Mobility and the Legal Leadership team for those divisions, you will act as a liaison between the executive team and supporting departments to execute on all required administrative and operational needs. You will become part of the fabric that allows the S&P Global Legal Department to provide excellent support to the Corporation. What’s in it for you: This role is an exciting opportunity in a fast-paced work environment at a leading Company. You will contribute to the success of the team by enabling critical leaders and their teams to optimize each day by providing both anticipatory and timely senior administrative support. Through this role you will have exposure to executive global business leaders, continued growth and development opportunities, and the opportunity to join a forward thinking, nimble and People First organization. You will have an opportunity to lead and direct a broad spectrum of strategic initiatives, management responsibilities and functional tasks to ensure smooth operations and compliance. Most of all, you will be able to contribute to an engaged, cohesive and high performing team. Responsibilities: Proactive and independent calendar management: Maintain Divisional General Counsel’s and Leadership Team’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Ability to make independent judgement calls regarding calendar management. Anticipate the need for preparation and travel time. Internal partnership & collaboration: Interact with senior executives within the Corporation and senior-level external stakeholders. Establish collaborative and friendly relationships with EAs for key internal and external stakeholders. Establish clear stakeholder expectations and ensure deliverables are completed on time. Internal meetings and offsites: Plan and execute planning sessions, meetings and offsites. Work with leaders to set and socialize agendas, organize meeting logistics, secure and test technology requirements (including on-site and virtual meeting room technology), meeting materials, act as point of contact for incoming visitors, etc. T&E, expense management & reporting: Timely and accurate creation of monthly expense reports for each executive, ensuring submission well in advance of month-close deadlines and providing ample time for questions to be addressed. Business travel: Make seamless and efficient business travel arrangements in accordance with personal travel preferences. Support leaders while in transit, being responsive to schedule changes or delays that impact related commitments (meeting start times, airport pickups, etc.). Anticipate and plan for required visa / entry requirements (COVID testing or otherwise). Ensure directions and documentation of travel arrangements are thorough and up-to-date. Hybrid Work Environment: Since the COVID-19 Pandemic, most of our employees are currently in a hybrid work setting. Ideally this role will be hybrid (remote and in-office). The preferred candidate is equally effective working in a remote environment as in an in-office environment. Records Management and Reporting: Prepare correspondence, reports, presentations, agendas, meeting minutes, etc. Maintain central point of record for all relevant information (travel, schedule, preferences, expenses, etc.). Provide historical reference by utilizing filing and retrieval systems and meeting discussions. Prepares reports by collecting and analyzing information for the team. Confidentiality and discretion: Maintain a smooth flow of information while exercising a high level of discretion in managing the confidential and sensitive nature of communications, including legally privileged communications and matters. Support Legal Function-Specific Project and Tasks: Supporting substantive projects including intellectual property maintenance and enforcement, contract administration, What We’re Looking For: At least 5 years of administrative experience in a corporate setting Strong experience in scheduling and managing a complex, demanding, and changing schedule for an executive Excellent verbal, communication and written skills, excellent time management as well as have a natural ability to set priorities, stay organized, meet deadlines, multi-task, and mentor, coach and develop others. Highly organized and detail oriented, with a demonstrated ability to manage complex tasks and prioritize competing demands proactively. A strategic and independent thinker who is adept at taking initiative and multi-tasking in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others. Outgoing, straightforward, and creative Committed to, and enthusiastic about, the mission and vision of S&P Global Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Be comfortable working with employees in remote locations. Interacts with management and executives as well as external contacts to receive and provide confidential, sensitive information. Flexible Working We pride ourselves on our agility and diversity, and we welcome requests to work flexibly. For most roles, flexible hours and/or an element of remote working are usually possible. Please talk to us at interview about the type of arrangement that is best for you. We will always try to be adaptable wherever we can. Return to Work Have you taken time out for caring responsibilities and are now looking to return to work? As part of our Return to Work initiative, we are encouraging enthusiastic and talented returners to apply, and will actively support your return to the workplace. The Location: UK – London or Gdańsk - Poland Grade (relevant for internal applicants only): 6 About Company Statement: S&P Global delivers essential intelligence that powers decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you’ll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape. ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: [email protected] and your request will be forwarded to the appropriate person.  US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. ----------------------------------------------------------- 502 - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group) Job ID: 278855 Posted On: 2023-01-27 Location: London, United Kingdom