Personal Asisstant

Overview Location Overview Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-center office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference. Job Overview In this role, you will be responsible for providing proactive, comprehensive PA (Personal Assistance) support to Directors ensuring regular and timely interface with the team providing administrative support as required to the teams. You will be liaising with both internal and external contacts as well as supporting ad-hoc project work, whilst maintaining a high level of confidentiality and integrity. Responsibilities Meeting Arrangements (Reserving conference rooms, booking calls, setting up video conference arrangements, assisting with notifying participants of meeting details) Coordinating with the host to ensure that all supplies, materials, etc. are in the room Calendar Administration Assisting with travel arrangements—booking in advance, preparing itinerary, coordinating last minute changes (flights, cars, hotels, team comms) Maintaining travel profiles Providing recurring review/ entry of expenses Handling passport and visa issues Assisting with expense reconciliation (upon request or recurring) Updating reporting systems Maintain groups/contact list/distribution list Qualifications Previous professional experience in HR Operations (Personal Assistance environment is preferred) and/or related education Fluent English (other foreign language will be a huge asset) Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment Office package knowledge (Excel, Power Point, Outlook) Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur) will be a huge asset Ability to multi-task and consistently work against the right priorities Excellent prioritization and time management skills Excellent communications skills – polite and friendly