Senior Project Coordinator for Environmental Molecular Sciences Division (Level P3)

Overview The Environmental Molecular Sciences Division (EMSD) is currently seeking a Senior Project Coordinator. The primary responsibilities of the successful candidate are to provide business and project management support for groups and activities in the EMSD including the Environmental Molecular Sciences Laboratory Operations project and other projects within the Division. This position serves as a resource to the Group Leads, Team Leads, and technical staff to ensure objectives are achieved and carried out consistently in the following areas of project/program management. The successful candidate will support projects throughout their life cycle. The successful candidate, with general oversight, will be expected to assist in support of the Project Managers by initiating and guiding the logistical activities associated with project management (financial and contract management, subcontracts, procurements, etc.). The successful candidate will work alongside the other PCs in the division to identify opportunities and risks associated with group activities, identify possible resolutions, and work with appropriate management to resolve. Routine external contacts include vendors, collaborators and counterparts at universities and other institutes, program and grants management at federal agencies, DOE-PNSO, DOE Headquarters and other clients. Routine internal contacts include contracts, sales, acquisitions, finance, quality assurance, and environmental health and safety, security and safeguards. In additional, the successful candidate will work with the overall Division, Group Leads, Team Leads, Project Managers, Technical Staff, LTEs, Project Coordinators, and Administrators to carry out tasks. Responsibilities The successful candidate will: Provide support for the business management of projects for the EMSD. Proactively participate in a high level of team work across a diverse set of staff and activities. Develop, maintain, analyze, and provide monthly budget reports to Project Managers and external clients, if required. Prepare in-depth analysis of project status in order to assess trouble areas that might jeopardize Pacific Northwest National Laboratory relative to cost overruns or failure to meet client milestones and deliverables. Submit purchase requisitions for acquisitions and services, manage the accrual process at year end for assigned projects, and manage project closeouts. Become familiar with the general technical aspects of the projects in order to make informed decisions required to complete the tasks. Generate baseline FTE and budget requests for the annual business planning process in conjunction with the Group Leads, developing plans for group project and overhead budgets, and analyzing group expenditures and impacts of budget changes. Manage proposal calls and support division staff in Department of Energy Office of Science (DOE-SC) and National Institute of Health proposal development and submission. Qualifications Minimum Qualifications: BS/BA and 5 years of relevant experience -OR- MS/MA or higher and 3 years of relevant experience Preferred Qualifications: Possess knowledge of government contracting principles, finance and accounting principles including proposal submission for DOE-SC and NIH. Initiative and proactive approach to tracking operational, contractual, financial and business management requirements and financial status for the group. Ability to understand and communicate to others EMSL, PNNL and Battelle policies, procedures, organizational structure, and financial, contractual and management systems; DOE organizational structure; institutional relationships; funding procedures; and other policies and procedures. Able to demonstrate proficient use of standard office equipment; proficient use of MS Office Suite; prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items. Must understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate. Able to identify potential administrative problems/areas for continuous improvement and recommend solutions; use discretion and good judgment; independently make decisions; positively interact with a wide variety of PNNL staff and clients of all levels; resolve and/or advise management on a wide range of administrative issues; provide training and guidance to less senior or new staff when necessary; and grow the skills of junior Project Coordinators within the team. Excellent oral and written communication skills. Hazardous Working Conditions/Environment Not applicable Additional Information This position is on-site or hybrid with at least one day on-site per week. Hybrid staff are expected to be available on-site when business needs require it, typically within a day’s notice and their off-site work location enables them to commute to campus as needed. About PNNL Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected]. Drug Free Workplace PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. Beginning 05/01/23, if you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Mandatory Requirements Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement. Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards