MANAGER,DIY PROMOTIONS&COST ADMIN

Position Summary: Manages all DIY promotion and cost administrative responsibilities for the Merchandising department along with completion of financial analysis of promotions submitted by merchants and completing cost reconciliations of product cost. Coordinates efforts across multiple departments and various external organizations ensuring all resources are aligned to help accomplish objectives on-time. Resolves any day-to-day operational issues regarding Merchandising systems, and for cost/pricing administration. Establish promotional period deal allocations based on financial productivity and marketing plans. Work cross functionally to drive promotional period timelines holding Merchants and Marketing accountable to deadlines & provides push back when mid-process changes do not satisfy business justification. Identifies areas of improvement and institutes processes and controls to mitigate risk and ensure compliance and accuracy. Hires, trains, manages and develops a highly capable team. Job Responsibilities: DIY Promotions: Manage project activities and tasks across departments and various organizations to ensure timelines and quality of work are not compromised. Manage all DIY, PR, Direct Marketing and Loyalty promotional activities by serving as the hub for multiple departments including Operations, Marketing, Merchandising and Visual Merchandising. Develop key performance indicators for team to improve operational efficiency, reduce errors, and drive business improvement. KPIs are measured and reported on a period basis, any issues that arise from the KPI review are investigated and resolved timely. Manage the promotional pricing administration function for DIY, PR, AK, HI, and VI by ensuring accuracy and accounting guidelines are followed through cross functional cooperation with Merch and Accounting. Drive the period promotional planning process by selecting deal allocations based on Marketing focus for each promotional period, performing financial analysis of deals submitted by Merchandising and selecting financially productive promotions to be featured in stores for each promotional period. Create reporting for Merchandising as to forecasted promotional performance vs actual promotional performance. Manage the validation of each period ad planner. Work with Marketing to ensure accurate information is available to create circular, window signs, radio, email, screen savers, EComm material. Manage creation and approval of promotional adhesive signs. Work with third party vendor to load sign data through portal and review proofs. Work with Marketing on creation of new sign templates and data feeds to the sign vendor. Manage setup of promotional pricing using the deal system. Validate deal set up using SAS programs and ad hoc queries. Manage the administration and testing of the Rebate System to ensure mail-in-rebates will print and display correctly in the stores. Partners with third party rebate processer to implement over 200 promotions each fiscal year. Manage coupon deals for Marketing and Merchandising initiatives. Team processes over 300 coupons deals each fiscal year. Cost Administration: Manage centralized location for cost process to ensure legal requirements are met for documentation. Manage all cost changes submitted by vendors for completion and accuracy to ensure correct cost on purchase orders. Processing 2700+ files annually. Continually monitor cost changes to push process through all steps to ensure cost effective date is met to prevent financial impacts such as aprons, negative impact to match rate and disputes. WorkFront administrator to establish process work flow for cost changes. Monitor and establishing reporting to highlight delays, etc. Manage the discrepancies in cost records between AZ and Vendors. Accountable for both pre and post audit/reconciliation process to ensure cost changes are implemented correctly and NIPO cost matches agreed to cost supplied by vendors. Research vendor cost disputes submitted to the Vendor Relations team. Approve or deny repayment to the vendor based off findings from cost change records. Drive match rate by identifying Vendors that have discrepancies between invoice pricing and AutoZone system cost. Complete cost reconciliations by comparing AutoZone cost to vendor cost and correcting where applicable. Work directly with the Vendor Relations team and vendors to complete reconciliations. Other Responsibilities: Manage system access and approval levels for all of Merchandising. Audits and removes access for all Merchandising terminations and job code changes. Ensure category manager ownership of major/minor assignments. Handle day-to-day operational issues regarding Merchandising systems. This includes data and cost analysis, and strong operational and Merchandising system understanding. Manage Help Desk emails for pricing and deal related opportunities. Manage administrative task for Vendor Portal, including granting access for users and redirecting concerns to correct department. Supervisory Responsibility: · Supervises three direct reports at the SSC. Primary responsibilities include: Gate keeper of ad planner Upload deals to system/evaluate QA Assist manager with critical review of sales flyer, window signs, radio scripts, customer emails, social media post related to deals, and screen savers. Create adhesive promotional signage Review/implement cost changes submitted by Merchandising Assist DataZone team in review and implementation of cost changes submitted by Merchandising Interact with CMs to gain alignment on promotions and cost Perform cost reconciliations on item cost Review vendor disputes and approve/deny paybacks Supervises seven team members at DataZone. Primary responsibilities include: Input deals into system Manage the setup of rebates in the rebates system Review and Implement cost changes submitted by Merchandising Update and maintain departmental documentation Manage administrative task related to Vendor Portal Completing ZCOMMS for pricing Position Skills and Requirements: Bachelor’s degree in Business, Accounting, Marketing or related field; Equivalent work experience will be considered 3-5 year’s previous management experience Experience working in a team environment, providing leadership and mentoring to less experienced team members Proficient in SQL, project management, financial analysis Proficient in Excel and other Microsoft Applications Detail oriented Strong verbal and written communication skills Ability to work & collaborate cross functionally