Document Project Support

<p><b>Overview / Responsibilities </b><br />
<br />
Massy Wood is currently recruiting for a Document Project Support with extensive experience in the oil and gas petrochemical industry.</p>

<ul>
<li>Awareness of and comply with all project procedures.</li>
<li>Issuing documents and drawings in a controlled manner, using company document management database.</li>
<li>Receiving incoming documentation and drawings in a controlled manner and within agreed timescales, this includes work-pack preparation.</li>
<li>Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.</li>
<li>Audit and edit submissions, as needed, to meet company standards and preferred practices.</li>
<li>Ensure that both hardcopy and electronic documentation is filled in an accurate and retrievable manner.</li>
<li>Assist in facilitating document review/internal audits to ensure compliance with established policies, regulatory guidelines, and applicable regulations.</li>
<li>Support/identify improvements to the Quality System - Document Control Process.</li>
<li>Guide, advise and inform user personnel of Document Control Processes.</li>
<li>Edit, Review and maintain existing Quality System Documents.</li>
<li>Other QA duties/responsibilities as defined by management.</li>
<li>Deputize for Senior Document Controller, provision of holiday / sickness cover when required. Review and ensure cost information, as well as quality and accuracy of all company invoices.</li>
<li>Assist project engineers in project costing and timesheet management.</li>
<li>Develop and Maintain a Data Base for control of department&
39;s staff Site Passes, Inductions, Mandatory Training, etc. and issue Weekly Reports on expiry dates of same, where applicable.</li>
<li>Maintain Line Manager&
39;s calendar and contacts in Outlook.</li>
<li>Assist with venue arrangements and preparation of presentation material.</li>
<li>Coordinate meetings by assisting in the preparation of documentation, making venue and room bookings, organizing catering etc.</li>
<li>Assist with formatting reports, presentations, letters and any other required documents.</li>
<li>Set up and maintain administration filing systems.</li>
<li>Participate in meetings and record and distribute minutes of meetings.</li>
<li>Coordinate travel arrangements and reservations.</li>
<li>Coordinate the flow of information, within department, both internally and externally.</li>
<li>Perform all other related job functions as required.</li>
</ul>

<p><b>Skills / Qualifications </b><br />
<br />
The suitable candidate must possess:</p>

<ul>
<li>Minimum of an Associate&
39;s Degree and/or a Technical Diploma from a recognized institution.</li>
<li>A minimum of three (3) years&
39; experience in a similar position.</li>
<li>Strong working knowledge of Microsoft Office software including Word, Excel, PowerPoint and Outlook.</li>
<li>Knowledge of filing systems and the aim of distribution matrices.</li>
<li>Knowledge of compilation of work packs and relevant components.</li>
<li>Good understanding of electronic file types and the requirement for accurate coding.</li>
<li>Knowledge of Construction and installation document control.</li>
<li>Knowledge of Engineering and design document control.</li>
<li>Knowledge of Supplier data control.</li>
<li>Knowledgeable of Document Control within Oil and Gas.</li>
<li>Preference will be given to national citizens or permanent residents of Trinidad &amp; Tobago</li>
</ul>

<p><b>Company Overview </b><br />
<br />
Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world&
39;s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com<br />
<br />
<b>Diversity Statement </b><br />
<br />
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</p>

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