Contract Administrator/Handler - Smart Buildings - Morristown, NJ - HYBRID

Who designs your future? You do. Are you looking for a career where you can showcase your technical aptitude and passion for problem-solving to ensure your customers can work in a comfortable, safe, and energy-efficient environment? Then look to Siemens! This is a Hybrid work position: 3 days in office and 2 days remote (Monday-Friday). Initial training will be every day in the office (Monday-Friday) for approximately 2 weeks prior to going to Hybrid. Overview We are looking for a well-organized, motivated team player to join our Metro New York team. Reporting to the office supervisor, the Contract Administrator/Handler supports a busy leadership team with administration, documentation, scheduling, financial expense support, meeting coordination, minute-taking, and special projects. The role requires great skills in communication, attention to detail, and prioritization to appropriately manage a wide variety of functions required to keep our busy team operating successfully. Responsibilities · Work with legal team to manage contracts: route contracts for signatures, run reports to track contracts’ status, maintain non-disclosure agreements, improve associated processes when opportunities arise · Manage Certificate of Insurance requests · Schedule and organize activities such as meetings, travel, conferences, and department events for the members of the leadership team · Create visual presentations for the leadership team · Organize and prioritize large volumes of information and communication · Field and answer all business-related questions, seeking assistance from subject matter experts from within and outside of our branch as necessary · Order stationery, office materials, and office hardware · Organize and maintain shared drives to assure efficiency and coordination of data · Prepare and design charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes so that that the final copy is accurate and clear · Support the leadership team with the proficient use of software, including MS Office, SRM (indirect purchase orders), EZ-X (Expenses), aspects of SAP (ERP system), recruitment software, SharePoint etc. · Demonstrate excellent project- and time-management skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail · Work flexible hours as needed to accomplish tasks · Work well in a highly matrixed organization, and with managers and employees of all levels to advise on, gather, prepare and vet material in a poised and tactful manner Qualifications · High school diploma, state-recognized GED, or state-recognized high school proficiency exam required · Successful experience providing the type of administrative support needed by our branch ·Successful experience providing team support as either an administrative assistant or team assistant; 3+ years preferred · Excellent verbal and written communication skills in English, organizational skills, and attention to detail · Proficiency with MS Office suite and the aptitude to quickly master additional software programs related to administrative support · Ability to work in the U.S. without a need for current or future sponsorship · Willing and available to work Hybrid (3 days in office/2 days remotely), along with initial training for 2 weeks in office (Monday-Friday) Benefits: Health, dental, and vision plans with options Matching 401(k) Competitive paid time off plan, holidays, and floating holidays Paid parental leave Company cell phone and laptop Extensive product training and professional career development Education and tuition reimbursement programs available Overtime, on-call pay, and company uniform and vehicle for eligible positions
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RSS Organization: Smart Infrastructure Company: Siemens Industry, Inc. Experience Level: Experienced Professional Full / Part time: Full-time Equal Employment Opportunity Statement Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. Pay Transparency Non-Discrimination Provision Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here.