PROJECT ASSISTANT

<p>Activities General :</p>

<ul>
<li>To promote safety culture within the project and his/her activities. Lead by exemplarity to have the team members and colleagues adhering and contributing.</li>
<li>To ensure that safe and ethic working practices are carried out within the activities that he/she is managing or interfacing with. To guarantee the compliance on his activities.</li>
<li>To ensure that state of the art, TEPA referential and local rules/laws are complied with and captured in all contractual requirements.</li>
<li>To work by anticipation.</li>
<li>With the spirit of CLIENTS values, to establish and manage his/her activities motivating his/her counterparts and to work diligently to meet the targets of the Projects.</li>
<li>To promote innovation as far as compatible with good enough approach for all activities. To seek optimization and savings all along the different phases of the project. To focus on costs without impairing QHSE objectives.</li>
<li>To keep divisional Manager and all parties (as required) informed regarding ongoing activities status. To advise the Project Managers on architecture related actions/decisions.</li>
<li>Adopt and demonstrate an exemplary behavior regarding the Company Ethics and &quot;Code of Conduct&quot; policy, but also with regard to HSSE rules and requirements, specifically ensuring the integration of HSSE requirements in all the TAS contracts. Assistance/Secretariat:</li>
<li>Ensure all assistance and secretarial activities for Team in Angola (Staff and Contracted) and other localization if necessary: - Welcome and guide visitors - Order offices supplies, stationeries and goodies - Organize and follow up Company Site Representative (CSR) agenda and give her assistance for meeting organization - Receive and dispatch information and incoming mail - Keep updating file diffusion list and welcome booklet - Provide first point of contact internally and for outside callers to the Project Team - Filter and forward phone calls</li>
<li>Assist in the organization of the arrival of newcomers and demobilization (Badge, IT, Phone...) ? Organize/treats missions logistics and inform travelers on local sanitary condition.</li>
<li>Treats and follow up in a timely manner expense statements of travelers</li>
<li>Organize and coordinate the update of the planning of absences (including SIR)/missions of the project personnel,</li>
<li>Keep informed and informs Team of matters related to the office building</li>
<li>Validation, follow up and archive, for Team- activity report (AR), expense notes (ERS), mission order (TOR), individual documents (passport, etc...), etc.</li>
<li>Preparation in coordination with Europe Assistants of Nomination Note - Interim Note for Europe Managers/Leaders.</li>
<li>Organization of internal team activities (cocktails, breakfast, Seminar, Team-Building, etc...).</li>
<li>Ensure the replacement of PBF Secretarial Team based in Europe during holidays and absence. Multiblocks: 17, 17/06, 32 16 projects at different stages Team on 14 locations Worldwide Working on 75 wells (waves 1, 2 &amp; 3) About 700 Mbbl at stake already (waves 1, 2 &amp; 3) CAPEX: circa 7 GUSD (waves 1, 2 &amp; 3) - 2018 to 2024 PBF Projects: Wave 1: CLOV PH2 - KAOMBO CARRY OVER - ZINIA PH2 - D1P14 - DALIA PH3 Wave 2: PMP - PMP M2 HORST - CLOV PH2+ - ROSA INFILLS - GIR DALIA INFILLS - DALIA CIMS - GIR JASMIN INFILLS Wave 3: ACCE - BEGONIA - CLOV PH3 - DALIA PH4 Future: MANGANES, TULIPA, GAS Pjcts, INTEGRITY Pjcts, New INFILLS / TBs Support:</li>
<li>Ensure support regarding HR activities to HR and Local Administration Lead.</li>
<li>Other duties as may be assigned from time to time by the Head of Division, PCM, HR Lead or any other PBF team member.</li>
</ul>

<p>Context and environment</p>

<p>PBF is the brownfield project division of multi-Blocs (17, 32, 17.06) and benefits of a matrix organization. It&
39;s managing projects from Basic Engineering to Start-up/hand-over to Field Operation team. The nature of the brownfield projects, ie most of the execution activities offshore executed in SIMOPS on live FPSOs (Girassol, Dalia, Pazflor, CLOV) and congested seabed, increases the risks and consequently the challenges of the projects (coactivities with other projects and maintenance activities, minimization of production shortfalls...). PBF is managing EPC contracts with major international Contractors including onshore prefabrication in Angola, offshore construction and Installation in Angola (FPSO modifications, SURF, SPS, SIMOPS, high number of contractors &amp; subcontractors). The PBF projects might grow up to 200 people at peak, spread in different locations in the world with a wide range of nationalities to work with and different internal entities and companies to deal with. The position is located within PBF organization in Luanda offices in Angola. Will have to provide also assistance to other Project Package Team according to the need.</p>

<p>Accountabilities</p>

<p>Assist and ensure good coordination/communication with project Team Members and other concerned personnel. Management of day-to-day priorities Various unpredictable changes that must be integrated and which requires a great capacity for integration. Use of Standard Total software: Outlook, Word, Excel, WECARE, E@SY, GISEH, IDeal, etc.</p>

<p>Qualifications/Experience required</p>

<p>Professional Experience (number of years) : 5 minimum</p>

<p>Experience within project : (number of years) : would be appreciated / 5 minimum</p>