Senior Specialist, Office and Administration Management

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference. We are currently looking for a Senior Specialist, Office and Administration Management. Expected Areas of Competence Provides administrative support for the whole Operating Committee in Poland mainly but not limited to group meetings arrangements (OC meetings). Coordinates & executes the activities related to the office management including overseeing Reception services, management of the facility lease contract & all related services (cleaning, security, insurance, office equipment & facilities, etc). Coordinates the cooperation with mobile phones provider (T-Mobile) & execution of the contract including PO process. Coordinates all tasks related to fleet management, including but not limited to POs process for cars (newcomers, car change, etc). Coordination & execution of EHS activities related to office & fleet. Organizes business trips, makes travel arrangements (tickets, hotels, etc.) for General Manager, in Poland. Coordinates company events & meetings e.g. Annual & Cycle meetings, Town Halls, etc. Prepares an internal communication to the employees if needed. Makes translations if needed. Makes analysis, seeks information, prepares presentations and gets materials on manager request. Assists manager in solving organizational and other problems. Handles Country Manager, OC & all Company sensitive information with discretion to ensure confidentiality. Prioritizes multiple tasks to meet or exceed deadlines, while operating in a fast-paced, changing environment. Works with minimal supervision, sets priorities, uses good initiative, follow-up and focuses on details. Continuously seeks opportunities for development & knowledge relating to the business as well as career enhancement. Works on projects independently or as a member of a team. Support technical operation management in following up on projects and initiates. Acts with full compliance with laws, industry regulations, BMS Policies and Procedures including Business Rules as well as the BMS Standards of Business Conduct and Ethics. Experience & Knowledge Desired Organizational skills - effectiveness in allocating time to different aspects of work and organizing simple processes and programs. Demonstrating a positive can-do attitude in the midst of change and circumstances of changing priorities. Initiative – coming-up with valuable solutions to problems and initiatives, proactive attitude inday-to-day operations. Communication skills– ability to clearly and effectively convey the ideas and attitudes, orally and in writing. Demonstrating excellent listening and questioning skills and ability to engage comfortably in open and candid dialogue. Interpersonal skills - possessing strong interpersonal skills in dealing with all levels of management, developing relationships within the organization, and learning the formal and informal organization structure to assist in goal achievement. Diplomacy – ability to settle and reconcile differing positions through tact and understanding, finding common ground, and searching for mutually beneficial solutions. Handling confidential information with discretion. Fluency in English. Proficiency in computer software applications to improve admin work measurements and performance standards Proven excellence of organization and administration skills. Knowledge of company’s mission. BMS Values INTEGRITY We demonstrate ethics, integrity, and quality in everything we do for patients, customers, and colleagues INNOVATION We pursue disruptive and bold solutions for patients URGENCY We move together with speed and quality because patients are waiting PASSION Our dedication to learning and excellence helps us to deliver exceptional results ACCOUNTABILITY We all own BMS’ success and strive to be transparent and deliver on our commitments INCLUSION We embrace diversity and foster an environment where we can all work together at our full potential Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.