Senior Operations Administrator

<p></p><br><br>Senior Operations Administrator<br><br>
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General Administration </p>
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Undertake general administrative duties including updating and formatting CVs, requesting and checking candidates ID and qualifications, PSC company documents, Data Sheets. Checklists, drafting of Contracts and Placement Forms and any other Administration requirements. </p>
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Contractor Management Administration Services</p>
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Be the Admin focal point for S.R. &amp; client sourced contractors, onboarding/offboarding of contractors.</p>
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Liaise with clients to undertake the onboarding process for client sourced contractors, confirming rates, notice period, allowances, expenses, holiday pay &amp; pension details, etc. Advising candidates of same and requesting/checking proof of ID and qualifications &amp; certifications. Request PSC documentation etc as required. Ensure all relevant documentation is in place. Updating of the checklist and the database as required.</p>
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Ensure relevant POs or confirmation emails are received from the client and checking of same. </p>
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Maintain regular contact with the contractor and client with regards to the status of the contract including any contract extensions that may be required.</p>
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Develop business relationships with contract personnel and liaise with them regularly with regards to their specific contracts, dealing with any requests for rate increases, contract extensions, etc</p>
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Recruitment administration </p>
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Ensure job specifications are uploaded on the database and job boards.</p>
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On placement of S.R. &amp; client sourced contractors, ensure relevant paperwork is received from the candidate.</p>
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Reference details requested of all company sourced personnel.</p>
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Confirm salaries, day/hourly rates, terms and conditions of employment with clients and candidates to ensure successful placement of contract personnel. </p>
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On successful completion of an assignment, send details to the Admin mailbox, ensuring all the necessary paperwork is raised and approved thereafter. Ensuring no risk to the invoicing process. </p>
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Maintain contact with contractors onboarded/offboarded by you to ensure that the service provided is to the highest standard.</p>
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Follow up on contract end dates/extensions, rate amendments with contractors and clients.</p>
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Administration of adhoc client requests</p>
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Client and contractor visits to develop long-term relationships.</p>
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Assist in development of office procedures and systems </p>
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Assist in the development of office procedures and systems relating to operation support services to improve the effectiveness of the company. </p>
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Client &amp; Contractor Feedback </p>
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Monitor the company's performance through contact with clients and contractors</p>
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Issue company surveys to contractors to monitor company performance and contractor satisfaction. </p>
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Social Media/Website Management </p>
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Assist in the management of the website and all social media platforms used by S.R. ensuring its general content and accuracy. </p>
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Update the Website and LinkedIn on a daily basis with Featured Jobs</p>
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Any other duties as required</p>
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