Executive Assistant - Temporary (Full Time)

Site Name: GSK Tres Cantos, Madrid Posted Date: Dec 28 2022 We are looking for an Excecutive Assistant to provide administrative support to the Head of Global Health Medicines R&D, this position will be based in our GSK Spain offices (Tres Cantos). Long term contract - Temporary full time Job Purpose To provide administrative support to Head of Global Health Medicines R&D Managing team well-being and productivity. Psychological sensitivity, measuring stress in exquisite detail of people, energizing team. Key Responsibilities 1. To provide administrative assistance to the Head of Global Health Medicines R&D (agenda, travel & expenses and congresses) Support when is needed. 2. To provide administrative assistance to Global Health Medicines R&D Units. Placement of orders and tracking of their delivery. Oversight of the reconciliation process of all invoices delivered. 3. To coordinate general administrative activities of the Global Health Medicines R&D department (BICs, PROFARMA, Audits, etc). 4. To keep Global Health Medicines R&D units organigram updated and distribution list manage from Medical Direction. 5. Custodian of the paper T Records of all Global Health Medicines R&D. 6. Support team meetings (MDM, Let’s Talk, Annual Department Meeting). 7. Managing interactive spaces (media, virtual spaces.). Encouraging productive interactions (i.e. Apps). 8. Office tools advisory. 9. Provide sites for virtual documentation archive (tracking where information is archived). 10. Support to monitoring of donation projects in the area. 11. Support Project Management activities and help manage the budget the department. Knowledge/ Education / Previous Experience Required A degree or equivalent experience preferred but not required. Any area of specialization but major course of study in health related sciences would be preferred. This role interfaces with clinical site staff and must be able to convey GSK positions and requirements to a highly educated external partner group. This role requires a good understanding of GSK tools and system including an understanding of the lifecycle of a study and ICH GCP guidelines. Experience in pharmaceutical industry or health related field Solid understanding and knowledge of financial aspects related to invoicing and payments Has good written and verbal communication skills in English and Spanish. Possesses advanced/expert level of MS Office (PowerPoint, Excel, Word & Outlook). Other Job-Related Skills/Background Excellent technical/IT skills. Able to understand the impact of technology on studies and to use and develop computer skills while making appropriate use of GSK systems/software. Self-motivated with ability to work, solve problems and make decisions unsupervised. Good communication and organizational skills with ability to interact well with all levels of management and staff (internal and external). Able to plan, organise and manage priorities. Accountability for own actions/decisions. Able to work independently as well as in a team. Recognizes potential obstacles and works to resolve them within set timelines, takes responsibility for own actions. Conscientious and high-quality delivery of work even when under pressure Effective at technical problem solving. Professional attitude with good customer focus (internal and external) Flexible and responsive to new ideas in a changing environment. Manage confidential information with absolute discretion and respect. GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce. 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