Program Manager, SME

Summary Program Manager, SME Crystal City, VA This Program Manager, SME shall manage the daily operations of the Integrated Personnel and Pay System–Army (IPPS-A) Program Management Officer (PMO). The Program Manager, SME will create, execute, and improve business processes for IPPS-A to be consistent with PEO EIS and the Army acquisition community. Responsibilities Program Management operations work areas include but are not limited to the following tasks: Supervise a team of acquisition and technical management professionals to support the IPPS-A with a broad range of business activities across the program life cycle, spanning from strategy to solution, at the programmatic, operational, and technical levels Coordinate, staff, and develop Standard Operating Procedures (SOP), policies, and memorandums as necessary and appropriate for the smooth operation of the PMO Produce and maintain weekly summaries, progress/status reports, quad charts to support staff meetings, meeting minutes, action items, notes, request for information, and ad hoc reporting as required by leadership Coordinate support for program office events Conduct research, analysis, and tracking to develop white papers, decision papers, assessments, briefings, and other documentation on project or product management. Draft, analyze, integrate, review, and provide recommendations for milestones and other documentation in accordance with government, DoD, and Army regulations Gather information, identify issues, provide recommendations, and draft documentation to achieve overall goals for strategic planning Recommend resolution of issues for milestone decisions Develop and maintain a work breakdown structure Prepare and maintain program documentation Capture meeting minutes and prepare meeting reports Develop and maintain a documentation management plan Provide program support for reviews, conferences, briefings, and other meetings Develop and implement a risk management strategy and plan and prepare risk assessments, analyses, studies, and recommendations Identify and analyze metrics to track process performance and monitor the use of the metrics Facilitate and participate in IPTs, special advisory boards, off-site meetings, working groups, audit teams, etc. Analyze, evaluate, and prepare program briefs, reports, and correspondence Provide oral and written communications to interface with commands and other activities across the Army Develop, review, and update charters, MOAs, MOUs, and organizational charts to enable more effective communication and organization for the program and stakeholders Develop, document, and perform ad hoc queries of data, as requested. Perform quality assurance checks on vendor data file submissions before data loads into databases and notify PD ES personnel of data errors that require correction and/or resubmitting a data file. Perform all correction/ formatting issues and/or errors within data files before loading data into the database, coordinate with PD ES personnel, contractors, vendors, etc., as required. Establish and maintain a mechanism to track and process recurring activities/events, including the ability to independently manage an automated tracking system of all action items, including Staff Action Coordinating Office (SACO) correspondence reporting and project/product documentation Other duties as assigned Qualifications Master’s degree required 15+ years of relevant work experience PMP preferred Prior DoD PM experience preferred Active or Interim Secret clearance required The position requires a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief Knowledge, Skills, and Abilities Working knowledge and application of DoD 5000 and 8000 series and DoD acquisition. Familiarity with Agile software development methodology. DoD Acquisition Certifications (DAWIA) are preferred. Strong coordination, organization, teaming, and communication skills. Must have excellent organizational, scheduling, and prioritization skills and maintain a high level of confidentiality, ethics, and integrity. Ability to work well individually or in a group setting. Ability to work under pressure and with time constraints. Proficient with MS Word, Excel, Office, Outlook, Utilize AutoCAD, Visio, and MS Project 2007 programs. Ability to work independently without direct supervision or guidance.
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