Project Admin Specialist, Process Automation Business

The Project Administrator will be a part of Delivery team, providing project administration support to the country. Since this position also cover service team in Japan, he/she cover also service projects same as project administration. He/she is required to undertake, but not be limited to, the following tasks: Utilise SAP system and/or project-specific administration system/tools in performing his/her duties. Project Order Entry in accordance to the form completed by Project Manager (PM). Raising of Purchase Requisition from the form completed by PM. Generate purchase requisition (PR) - Factory Order and Inter-company and 3rd party purchases. Project File Structure - Adopt a structured filing system so that document can be stored and retrieved in a consistent manner. Project Invoicing - Understand customer billing process and prepare the billing / Invoice on time with the supporting documents. Application for Project Bank Guarantee (BG) & Performance Bond (PB). Maintain records of BG/PB issued to customer and inform PM to retrieve the original document from customer upon document expiry and return to bank for cancellation. Project Shipment - Help to coordinate the preparation of packing list, shipping invoice and insurance matters. Work closely with Distribution dept to provide the necessary details to effect shipment to customer site. Project Completion - Project TECO in SAP in accordance to completed form requested by PM. Follow up order tracking to Factory / suppliers / SCM to ensure delivery of goods are well managed and prepare the required delivery documents. Perform any other tasks, which may be assigned from time to time. Qualifications Strong working knowledge of Microsoft Office software Working knowledge of SAP will be an added advantage Solid organizational skills including attention to detail and multi-tasking skills Working experience min 2-3 years in the similar role Good English communication skill - written and verbal communication Schedule: Full-time Req: 0088SZ