Maint/Eng Sr Coordinator

Overview Main Purpose: Ensuring minimum time loss in breakdowns of the plant by making the required spare parts available to engineering at all times by maintaining desired OP/OQ levels of stock. Ensuring availability of accurate and comprehensive stock statements regarding purchase, issue etc. To maintain the internal control and Compliance with SOPs and KCs. Ensure Zero Stock out situation of fuel. Responsibilities Accountabilities: Planning the engineering stores inventory and management of the stores Classifying the spares as A,B and C in consultation with the maintenance engineers Collecting and analyzing past consumption data to estimate the monthly consumption of engineering spares in the three categories Developing Annual Maintenance Contracts with vendors for routine items in order to limit orders to only A and B items Laying standards for minimum and maximum stock levels and reordering quantities Planning the purchase schedule on the basis of consumption trends, stock level in the store, sources of procurement and lead time for getting the spares Claiming modvat credit for goods in a timely manner Ensuring that all the material is stored in the stores as per the safety precautions necessary to be observed for that particular piece of material. For e.g. PCB cards are protected from dust Ensuring that the day-to-day housekeeping and maintenance of the store is carried out Procuring good quality engineering spares and consumables at competitive prices in a timely manner Selecting the vendors based on their past reputation, delivery capabilities and infrastructure available at their end Negotiating the rates of both routine and special items Deciding the rates of routine items and taking the engineering manager’s approval for non-routine items Raising purchase orders and getting them approved from the Plant Manager and the Commercial Manager Following up with the vendor for delivery of material Filing indents and stores copy of the purchase orders Follow up with accounts for payment to vendors Opening new item codes and feeding all related information and standards on the SAP and related software Ensuring that the receipt and issue of all engineering goods is in compliance with the indents and issue slips respectively Verifying the purchase order in SAP on receiving the materials Verifying the spare parts physically before accepting delivery Reporting shortage of materials and incidence of any sub-standard material to commercial manager, indenting department/ user and the supplier of the part. Marking incidences of bad quality or shortages on the Goods Receipt Voucher and obtaining signatures of the driver of the supplier’s vehicle Updating bin cards at the time of both issue and receipt of spares Making relevant entries in GINs and SAP for receipt and issue of spare parts Putting the GINs in respective department/ user bins for approval from the indenting departments Verifying the documents accompanying the material – Bill of Material, IGP and forwarding documents for Accounts Obtaining the approval of indenting departments within five days of receiving spares and other parts Transferring material from receiving area to respective stock positions and entering in bin cards on receiving approval from departments Ensuring that the nights issue takes place only for non-routine items Ensuring that the shift in charges update and sign the bin card on issuing any spare part at night Maintaining comprehensive and up-to-date records of the spare parts in MIS Updating stock levels in SAP and other related software at the time of both receipt and issue of spare parts Clearing pending IGPs at month end Following up with users in case any material for which there is no Bill of Material Obtaining decisions about their acceptability or rejection Making relevant entries in SAP in case material is acceptable Intimating the vendors in case material is rejected Clearing pending RGPs at month end Preparing Returnable Gate Passes Signing the RGPs and getting them countersigned by different signing authorities Informing the respective users when materials come back from repairs Participating in various SGA activities to contribute towards small and continuous improvements in the plant Analyzing collectively the problem taken up by the group Designing solutions/ suggestions to the specific projects/ problems taken up by the SGAs Internalizing the SGA culture Collaborate With Global Procurement Work with global procurement in developing new vendors to avail pricing benefits. Get list of authorized vendors and involve global procument in purchase of items. Build TPM Culture and Replication of best practices Compliance To comply with KC ,SOPs and Authority Matrix in light with P2P process I2C Process To maintain the documentation to demonstrate the compliance of above processes Qualifications Key Skills/Experience Required: Critical High customer orientation without compromising controls and quality High focus on results delivery with 100% commitment level Good inter-personal skills, connect, and ability take people along Desirable Key Skills/Experience Required: 7-10 years of experience with some exposure to Plants Diploma in Engineering/B.Com/Diploma in Material Management Good business negotiation skills; connect with vendors