Executive Coordinator & Business Administration Support

The Role and Impact: You will be the Executive Assistant & Business Operations Support reporting to the Vice President Sales Asia Pacific within the Regional Commercial Team and supporting the team in driving the revenue growth for the S&P Global Platts business. Additionally, you will be required to provide administration support to the Global Director, Regional Marketing and Director Regional People Lead towards travel bookings and managing the Travel & Expense claim of these executives. The Career Opportunity: The role offers great opportunity to grow professionally in an international environment. Platts is part of the S&P Global group of companies that has offices in many countries in the world and proactively works to develop its star performers. The Team / The Business: The team comprises of experienced sales professionals. The business has a casual and friendly atmosphere with an entrepreneurial spirit. We value team work and it is crucial that you are a team player in order to be successful within our organization. Your Skills: You are proactive in anticipation of needs, meticulous, highly organized, collaborative and a flexible individual. Having a positive outlook and a great working attitude a must. You possess excellent communication skills, have a broad understanding of business concepts, a strong personal integrity and resourceful in finding solutions to problems as well as making sound judgements. These qualities are essential as you are acting on behalf of the senior executives who are always on the move and on business travel. Responsibilities: Executive Assistant Perform a broad variety of administrative tasks including managing a busy calendar of appointments of the Vice President Sales Asia Pacific across multiple time zones (US, UK, Asia) in day-to-day operations, including travel arrangements, email management, scheduling conference calls, fielding and prioritizing requests from business stakeholders, public speaking engagements and ensuring that the business outputs required by the Vice President Sales Asia Pacific meets required deadlines. Manage the business travel of executives in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports. Process Travel & Expense claims in compliance with company policy. Business Operations Support Manage the Office Manager and the Administrative Assistant to provide support and guidance to ensure adherence to expected service level. The role can include overseeing or undertaking training, personal coaching, performance management and appraisals. Lead and manage event logistics, day/evening agenda and creative execution of the Monthly Sales Leadership Meeting, commercial trainings, town halls, client meetings, Annual Commercial Offsite, and supporting Platts events such as Monthly Team Talk, S&P Global Year End Party, Platts Chinese New Year lunch etc.as required. Manage the agenda of meetings for Chief Commercial Officer for all trips within Asia including consolidation of executive summary, client biography, car transfers, hotel accommodation, support the visa application process and organize social evening engagements with team etc. You may also be required to assist on other VIP senior executives, as required. Support in the consolidation of monthly management reports, drawing and curating content from the Sales Leadership Team as and when required. Provide as a cover in absence of Office Manager in onboarding and off boarding of staff, Lunch & Learn training sessions, order refreshments and set up of video conference service, WebEx and coordinate with IT Team. Ensure seamless integration of all business & mobile devices, and all business documents in confidential sharepoints for the Vice President Sales Asia Pacific to ensure maximum effectiveness while travelling and out of hours. Proactively handling a wide variety of problems which can be different day to day. Collaborate with EA in other business units in working for better synergy, share best practices etc. Requirements: Diploma holder with at least 5 years executive administrative experience in a fast paced and demanding professional or corporate environment. A business qualification is desirable, but not mandatory. Must possess strong English communication skills, both written & verbal. Has experience interacting, and building strong relationships, with executives across all of the S&P Global divisions, external stakeholders (eg. board members), other Executive Assistants, and outside vendors. Proficient in computer software applications skills in word processing, spreadsheets, and presentation software (MS Word, Excel, PowerPoint, Outlook, Sharepoint, Concur, SAP). Must be polished, poised and professional, acting as a front line representative of the Vice President, Sales and the business. A high level of integrity and confidentiality is essential, as the role deals with a significant amount of sensitive information. Self-motivated and resourceful. Strong time management and organizational skills. Ability to multi-task, think and act independently as well as part of a team. Consistently meets deadlines. Must have a sense of urgency and willing to run “that extra mile” attitude a plus. Event or conference organization would be an asset. S&P Global delivers essential intelligence that powers decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you’ll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape. S&P Global Commodity Insights enables organizations to create long-term, sustainable value with data and insights for a complete view on the global energy and commodities markets.
LI-LL1 ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: [email protected] and your request will be forwarded to the appropriate person.  US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. ----------------------------------------------------------- 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC501 - Senior Administrative Support (EEO Job Group) Job ID: 278813 Posted On: 2022-12-08 Location: Singapore, Singapore