Float Administrative Assistant II - Hematology & Medical Oncology

Strength Through Diversity Ground breaking science. Advancing medicine. Healing made personal. The Administrative Assistant II, Floater will be required to provide a wide variety of administrative support services to the Tisch Cancer Institute and Division of Hematology/Medical Oncology during scheduled and unscheduled staff absences. The individual will also be required to provide programmatic support services and coordinate academic activities for overflow assignments as needed. Candidates must possess strong organizational skills, customer service skills, and a positive approach to working in a fast-paced environment. The Tisch Cancer Institute (TCI) is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer. Roles & Responsibilities: Primary Administrative duties: Provide administrative support to one or more physicians, on a rotational basis, as related to day-to day operations. Maintains the physician’s calendar and coordinates meetings (including booking space, coordinating schedules, confirming attendees, and set up video conferencing). Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit. Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. May schedule and/or coordinate patient appointments or special testing. Obtain authorizations and/or referrals as required for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered. Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports. May assist with special projects or tasks to aid in effective delivery of services. Check materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included. Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments. Under the guidance of the Administrative Manager and Finance Director, the individual may assist with the preparation and submission of grants and contract applications. Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed. Researches, locates and compiles information for reports. Maintains high standards of confidentiality of records and information. Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). Performs other related duties as assigned. Requirements: Bachelor's Degree, in Science or related field, highly preferred. Or, equivalent combination of education and experience that demonstrates an ability to perform the job. 3-5 years related experience preferably in a hospital or academic medical center Knowledge of general Healthcare office and administrative practices (such as HIPAA, etc) Proficiency with Electronic Medical Record systems (preferably EPIC) Comfortable navigating various computer systems, including Microsoft Office suite (i.e. Outlook, Excel, and PowerPoint). Strength Through Diversity The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by: Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners. Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned. Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive. Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers. We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. Explore more about this opportunity and how you can help us write a new chapter in our story! Who We Are Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve. Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai. The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. EOE Minorities/Women/Disabled/Veterans Compensation The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $44,973.17 - $83,457.99 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.