Receptionist

<b> Company Profile </b><br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. <br><br><b> Duties & Responsibilities </b><br><br><b> Main Purpose of Role </b> <br><br> Provide an efficient reception and telephone service to all visitors, delivering a high standard of customer service. To work effectively to meet company delivery expectations whilst ensuring safety, cost and quality goals are met . <br><br> Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately <br><br> <b> Functions </b><ul> <li> Perform reception duties in an efficient, professional and courteous manner and deal with queries from staff and the general public both in person and by telephone </li> <li> Welcome visitors, ensuring they follow the sign-in procedure and advising the appropriate host </li> <li> Greet and welcome guests as soon as they arrive at the office making sure they have seen the HSE videos </li> <li> Direct visitors to the appropriate person and office </li> <li> Answer, screen and forward incoming phone calls </li> <li> Ensure reception area is tidy and presentable, with all necessary stationery and material (eg. pens, forms and brochures) </li> <li> Provide basic and accurate information in-person and via phone/email </li> <li> Receive, sort and distribute daily mail/deliveries </li> <li> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) </li> <li> Order front office supplies and keep inventory of stock </li> <li> Arrange travel and accommodations, and prepare vouchers </li> <li> Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing </li> <li> Matching delivery notes and invoicing & process them </li> <li> Email remittance advice notes to vendors (monthly) </li> <li> Send out statements (monthly) </li> <li> Produce shipping docs </li> <li> Scanning PODs </li> <li> Admin support for Sales, Manufacturing and Shipping team as requested. </li> <li> Other duties as assigned. </li> </ul><br><b> Qualifications </b><br><br><b> Qualifications </b><ul> <li> Educated to minimum of 'A' Level standard or above </li> <li> Excellent numeracy & literacy skills </li> <li> Fully conversant with Microsoft Office </li> </ul><br><b> Knowledge, Skills, Abilities, and Other Characteristics </b> <br><br> &bull; Proven work experience as a Receptionist, Front Office Representative or similar role <br><br> &bull; Proficiency in Microsoft Office Suite <br><br> &bull; Hands-on experience with office equipment (e.g. fax machines and printers) <br><br> &bull; Professional attitude and appearance <br><br> &bull; Solid written and verbal communication skills <br><br> &bull; Ability to be resourceful and proactive when issues arise <br><br> &bull; Excellent organizational skills <br><br> &bull; Multitasking and time-management skills, with the ability to prioritize tasks <br><br><b> Closing Statement </b><br><br>We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.