Credit Control Assistant

Overview Rapiscan Systems is an industry leader in detection technology, providing cargo and vehicle inspection systems and services for ports, borders, military, high-threat facilities, and checkpoints to help customers combat terrorism, drug smuggling, illegal immigration, and trade fraud. We offer a broad array of scanning system configurations that leverage low-, medium-, and high-energy X-ray technology—or multiple X-ray technologies—to address each customer’s unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures our solutions consistently deliver best-in-class imaging, high reliability, and operator satisfaction, to help customers find threats and contraband with ease and confidence. Overview of Role This role is a development opportunity engaging in regular credit control activities, with a specific focus on processing and completing letters of credit, guarantees and related finance export documents. This will also include responsibility for coordinating the actions of numerous people and departments involved. Specific training will be provided for the role. Responsibilities Reconcile and manage selected customer accounts, resolve queries and arrange offsets as applicable. Work closely with accounts Payable staff to ensure offset transactions are properly booked & reconciled. Negotiate letters of credit, checking all information thoroughly to ensure there are no errors and what is presented is evaluated and validated correctly in the interests of the company and its policies. Complete applications for bank guarantees accurately and in a timely manner. Chase customers for payment by any appropriate means. Resolve queries with customers. Issue customer statements. Maintain customer contact records. Carry out credit checks on customers. Participate in activities related to SOX and external audit controls in connection with customers, invoicing etc. Raise customer invoices, credit notes, pro forma and/or inter-company debit notes. Qualifications Accurate with significant quantities of detailed items, articulate, extremely numerate and logical Demonstrate an aptitude for business process management, definition and improvement activities Self-motivated, ambitious, keen to learn, and make efficiency improvements to processes Able to work in an organised manner, either alone and as part of team as the situation dictates; acting with initiative and confidence in a frequently changing work environment Able to work with others and coordinate activities across multiple departments, separate companies, countries and time zones that result in issues being effectively resolved.
Able to cope with the pressure of multiple and changing priorities Able to present information clearly, concisely; informally and to larger audiences Knowledge, Training and Qualifications if required: Skilled in the use of Microsoft Excel and Word and able to perform analyses - essential Knowledge of double entry bookkeeping - an advantage Skilled in the use of ERP systems – Navision an advantage