Senior Associate, Office Services

<p>Manage the day-to-day operations of variety of office services to ensure that the organization&
39;s current and future administrative needs are met efficiently, reliably and economically.<br />
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<b>Principal Accountabilities </b></p>

<ul>
<li>Plan, prioritize, and manage office facilities maintenance activities and systems to minimize disruptions to business activities to ensure the organization&
39;s resources are utilized efficiently and effectively.</li>
<li>Liaise with building management on all maintenance matters.</li>
<li>To supervise and manage the administrative activities of the Admin Assistants, Drivers &amp; Tea lady</li>
<li>To ensure that procurement of groceries and stationery are within the annual program budget or less</li>
<li>Work closely with HSE department to ensure all necessary safety measure in place for the offices and ensure the cleanliness of the office is in place</li>
<li>To ensure all procurement activities are issued with PR/PO via SAP before the procurement is done.</li>
</ul>

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<b>Qualifications and Experience </b></p>

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<ul>
<li>Minimum Diploma in Administration/Business. Degree qualified candidates will be an advantage.</li>
<li>Minimum 5 - 10 years&
39; relevant working experience in office facilities /administration.</li>
<li>Able to use Microsoft Office programs (MS Word, Excel, Powerpoint &amp; Lotus Notes) &amp; SAP</li>
</ul>

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<b>Compentencies</b></p>

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<ul>
<li>Leading &amp; Deciding
<ul>
<li>Makes prompt, clear decisions which may involve tough choices or considered risks.</li>
<li>Provides others with clear direction, sets appropriate standards of behavior.</li>
<li>Able to multitask efficiently if given ad hoc tasks or projects</li>
</ul>
</li>
</ul>

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<ul>
<li>Supporting &amp; Co-operating
<ul>
<li>Demonstrates an interest in and understanding of others, adapt to the team and build team spirit.</li>
<li>Upholds ethics and values, demonstrates integrity.</li>
</ul>
</li>
</ul>

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<ul>
<li>Organising &amp; Executing
<ul>
<li>Identifies and organizes resources needed to accomplish tasks.</li>
<li>Focus on customer needs and satisfaction, set high standards for quality and quantity.</li>
</ul>
</li>
</ul>

<p><br />
<b>About Petroplan</b><br />
<br />
Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.<br />
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Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.<br />
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In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What&
39;s more, we understand that different things are important to different people in today&
39;s world of work - it&
39;s about making exactly the right connections for you as an individual.<br />
<br />
Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you&
39;re looking for from your next role.</p>

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