Recruitment Coordinator

<p><strong>OVERALL PURPOSE OF JOB:</strong></p>

<p>To provide support for the administration & co-ordination of consultants for TEAM Energy Resources Aberdeen</p>

<p><strong>PRINCIPAL RESPONSIBILITIES, JOB CONTEXT, MAIN ACTIVITIES AND SCOPE:</strong></p>

<ul>
<li style=''margin-left: 18pt;''>To assist the job owners with the processing and implementation of requests from clients for the services of consultants;</li>
<li style=''margin-left: 18pt;''>To co-ordinate and administrate the engagement and mobilisation/ demobilisations of all consultants (including worldwide travel and visa requirements, contract, General Data Protection Regulation (GDPR) issue etc.);</li>
<li style=''margin-left: 18pt;''>To provide on-going support for existing consultants as required;</li>
<li style=''margin-left: 18pt;''>To provide general consultant and client interfacing;</li>
<li style=''margin-left: 18pt;''>To ensure efficient and timely processing of all client purchase orders;</li>
<li style=''margin-left: 18pt;''>To ensure all job and Consultant information is accurately and consistently recorded in the Company's internal database (Bullhorn) and SharePoint;</li>
<li style=''margin-left: 18pt;''>To assist the accounts departments with the timely resolve of any payment queries;</li>
<li style=''margin-left: 18pt;''>To ensure quality control of all outgoing correspondence and general administration (including central filing of all emails and key documents)</li>
<li style=''margin-left: 18pt;''>To monitor validity of all variables (contracts, medical, insurance certificates and relevant training documents etc.)</li>
<li style=''margin-left: 18pt;''>Assist and support Databasing and updating operational records when cover and support is required</li>
<li style=''margin-left: 18pt;''>Assisting with various departmental tasks ie. Filing, Stationary Orders etc and when required for holiday relief</li>
<li style=''margin-left: 18pt;''>Competency Assessment Administration</li>
<li style=''margin-left: 18pt;''>On call duty rota.</li>
</ul>

<p><strong>HSE</strong></p>

<ul>
<li>All operations to be executed to the highest levels of safety</li>
<li>Reasonable care to be taken for the health and safety of the jobholder, and others that may be affected by his acts or inaction's at work</li>
<li>Implicit within this duty is the requirement to take positive steps to understand the hazards in the workplace and comply with safety rules and procedures.</li>
</ul>

<p><strong>QUALITY ASSURANCE</strong></p>

<ul>
<li>Using Microsoft Outlook / Word and Excel ensure high quality output particularly of outgoing correspondence</li>
</ul>

<ul>
<li>Ensuring that all deliverables are to the required quality and on time</li>
<li>Ensuring all tasks are carried out in accordance with the organisation's ISO 9001 policies and procedures.</li>
</ul>

<p><strong>RELATIONSHIPS INTERFACES:</strong></p>

<ul>
<li>All TEAM Energy staff and management</li>
<li>Clients / Consultants</li>
<li>Travel & Visa agent.</li>
</ul>

<p><strong>QUALIFICATIONS, JOB KNOWLEDGE & EXPERIENCE:</strong></p>

<ul>
<li>Degree within an Administration or Business subject or proven experience within a similar role</li>
<li>To have good communication and organisational skills</li>
<li>To be able to maintain a high standard of work under pressure</li>
<li>To be proficient in Microsoft Outlook, Bullhorn, Word and Excel.</li>
</ul>