Practice Coordinator, National Marketing & Communications (15-Month Contract)

Overview KPMG Toronto is currently looking for a Practice Coordinator to provide strategic administrative support to the National Marketing & Communications business unit, including supporting the Chief Marketing & Communications Officer (CMCO), to facilitate day-to-day efficiencies, ensure business unit requirements are met, and ensure best use of the leadership's time. The Practice Coordinator is the hub of, and ambassador for, NMC, interacting with virtually every individual on our national team and regularly collaborates with other BES groups and colleagues. The PC brings operational effectiveness to life to enable our teams to work efficiently. The PC is a highly organized, detail-oriented individual, who applies a client-service approach to every aspect of work. They will gain an understanding of our key objectives and priorities and be able to apply that knowledge to their work and support of the group and its leaders. What you will do NMC Practice Coordination: Act as an NMC ambassador to support maintaining the environment and culture to sustain our high-performing and highly engaged team NMC leadership meeting logistics and coordination, from calendaring, agenda support and collateral support Internal event coordination for all-NMC meetings and events, including Town Halls and socials Own the NMC organizational chart and other operational databases to keep information up to date and accessible to stakeholders. Become the guru for operational processes in the group to be able to answer the question “how do I …?” Develop as NMC’s SME to champion and embrace collaboration and enablement technologies (i.e., Teams, COUPA) Manage and update communication and data channels for NMC, including Teams sites, server structures, functional mailboxes, distribution lists and intranet portals Act as the financial process SME for the group, including managing invoice processing & and coding, and liaise with Finance to ensure proper allocation of expenses Develop and maintain databases, documentation and other lists in support of NMC operations, as well as other reporting support, as required Special projects on behalf of NMC or the CMCO team, as needed CMCO Support: Develop an understanding of CMCO priorities and reflect through administration services and support Provide executive-level administrative support, including: Strategic and proactive calendar management Coordination of key CMCO project and team meetings and connections Timely submission of time and expense reporting Coordinate travel bookings Project & team meeting logistic facilitation, including supporting pre- and post-work, tracking action items and collaboration with presenters to develop and distribute collateral materials Collaborate regularly with the CMCO team to deliver operational and administrative excellence Other administrative support as requested People Leader & Develop Leader Administrator Support: Own the onboarding experience of all NMC team members, according to KPMG’s onboarding experience (KNOX) and NMC requirements Support and liaise with HR to execute employee transactional activities, including employment changes, new hires, and office space coordination Provide administrative support for HR tasks as required to support operational effectiveness of NMC as a business unit: logistic facilitation of meetings, learning events and celebrations Maintain an up-to-date assignment of performance managers and People Leaders and ensure list is current with National HR Support annual HR requirements and processes, including pay planning, rewards & recognition, performance management programs while maintaining high confidentiality What you bring to the role College diploma or an equivalent combination of education/experience in administrative assistant skill set 5 to 8 years of experience in a senior administrative role Excellent written and oral communication skills Advanced skills in Microsoft PowerPoint, Excel and MS Word Trustworthiness to work competently with highly confidential information Brag-worthy organizational & prioritization skills, with a side of project management ability Enthusiasm to live KPMG’s values in your everyday work A growth mindset with a mantra of “how can we do better”? An aptitude and curiosity to embrace and champion new technology Ability to exceed client expectations through timely & effective service Take initiative and solves problems ahead of time A solution-oriented perspective, backed with excellent Client Service Skills A positive approach to change with an ability to thrive in a dynamic and fast-paced environment An ability to learn quickly with flexibility to embrace change Strong relationship-building and time management skills Highly motivated with a proven aptitude to wear multiple “hats” Sense of humour an asset! Our Values, The KPMG Way Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here. For general recruitment-related inquiries, please contact the HR Delivery Centre at [email protected]. If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at [email protected] or phone: 416-777-8002 or toll free 1-888-466-4778.