PERSONAL ASSISTANT

<p>Waltham Forest is a place people want to live, raise a family and start a business. We are fundamentally changing the way we work, building relationships, connecting people, harnessing our unique opportunities and the power of new technology to create strong, sustainable and self-reliant communities – we currently have a vacancies for Personal Assistant’s to Directors.</p>
<p>Grade S01</p>
<p>We are looking for a motivated and enthusiastic applicant to work as a Personal Assistant to our Directors. The ideal candidate will be a quick-thinker, a willing team member and able to adapt to changing priorities on a daily basis. They should be able to work with the utmost discretion and with a good awareness of political sensitivities.</p>
<p>As part of this team you will also help multiple directors across a range of service and cover different areas when required.  A flexible approach to workload with the ability to work under your own initiative, forward thinking and have the ability to demonstrate a really solid administrative experience is required.   Knowledge of the public service and policies are desirable but not essential.</p>
<p>We are looking for applicants who can prioritise competing workloads and remain flexible with a level head when under pressure.  You must be a confident communicator, able to liaise with Members, Directors and Partners – have the ability to draft reports and correspondence, be able to produce excellent, accurate minutes.  You will need to be familiar with a range of IT packages</p>
<p>Key responsibilities will include but are not limited to:</p>
<ul>
<li>Inbox management ensuring emails are responded to daily as appropriate</li>
<li>Managing demanding diaries</li>
<li>Management of emails, letters and phone calls - responding to or delegating as necessary on the Director’s behalf</li>
<li>Secretariat of Team and Board meetings</li>
<li>Organising internal/external events and meetings as requested</li>
<li>Liaising with colleagues across directorates to ensure delivery of Management Boards key projects</li>
</ul>
<p>You will report to the Executive Business Support Team Leader and will support the relevant Directors in parallel. You will work as part of a dynamic team who support the Council’s top tier of management;</p>
<p>PA experience is essential.</p>