Receptionist

<b> Company Profile </b><br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. <br><br><b> Position Summary </b><br><br><b> Purpose </b> <br><br> A Receptionist's duties and responsibilities include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements. In addition, assist security by monitoring visitor access. <br><br><b> Duties & Responsibilities </b><br><br><b> Functions </b> <br><br> ESSENTIAL<ul> <li> Answer and screen telephone calls, and greet scheduled visitors and direct to appropriate area or person. </li> <li> Maintain calendars and schedules. </li> <li> Read, route, and process incoming and outgoing mail and business correspondence. </li> <li> Coordinate and arrange meetings and luncheons, prepare agendas, reserve and prepare facilities. </li> <li> Order and maintain supplies and arrange for equipment maintenance. </li> <li> Organize and maintain file systems. </li> <li> Maintain CRM and PDM systems. </li> <li> Petty Cash Control </li> </ul><br>ADDITIONAL<ul> <li> Other duties as assigned. </li> </ul><br><b> Supervisory Responsibilities </b><ul> <li> This position has no direct supervisory responsibilities. </li> </ul><br><b> Reporting Relationship </b><ul> <li> May report to various levels of management from Supervisor to VP </li> <li> May take direction from professional staff </li> </ul><br><b> Qualifications </b> <br><br> REQUIRED<ul> <li> Experience in related adminstrative and clerical function </li> <li> Ability to work independently </li> <li> Excellent verbal and written communication skills </li> <li> Ability to work under pressure and meet deadlines </li> <li> Ability to prioritize and keep all areas of responsibilities up to date </li> <li> Strong computer and internet skills, especially Microsoft Excel and Microsoft Word </li> <li> Excellent interpersonal skills to interact professionally with customers, vendors, and staff </li> <li> Able to deal with confidential information appropriately </li> </ul><br>DESIRED<ul> <li> Experience in related industry </li> <li> Knowledge of PeopleSoft or similar business system. </li> </ul><br><b> Knowledge, Skills, Abilities, and Other Characteristics </b><ul> <li> Strong attention to detail and interest in accuracy </li> <li> Highly professional and dependable </li> <li> Strong problem solving and analytical skills </li> <li> Strong organizational and time management skills </li> </ul><br><b> Working Conditions </b> <br><br> This position is considered OFFICE WORK which is characterized as follows.<ul> <li> Almost exclusively indoors during the day and occasionally at night. </li> <li> Occasional exposure to airborne dust in the work place. </li> <li> Work surface is stable (flat). </li> </ul><br><b> Physical Activity/Requirements </b> <br><br> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <br><br>This position is considered LIGHTwork. <br> <br> <b> OCCASIONAL </b> <br> <br> <b> FREQUENT </b> <br> <br> <b> CONSTANT </b><ul> <li> Lift up to 20 pounds </li> <li> Climbing, stooping, kneeling, squatting, and reaching </li> </ul> <ul> <li> Lift up to 10 pounds </li> <li> Standing </li> </ul> <ul> <li> Repetitive movements of arms and hands </li> <li> Sit with back supported </li> </ul>