Project Assistant

<ul>
<li>As a general manner, to provide assistance to the Project Management for all matters related to general administration, secretarial and related logistics matters on UBETA Project.</li>
<li>To organise and follow up Project Management team agenda as requested.</li>
<li>To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested</li>
<li>To manage and order necessary offices supplies</li>
<li>To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events)</li>
<li>To receive / dispatch / register / manage information and correspondences</li>
<li>To welcome and guide visitors</li>
<li>To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment...)</li>
<li>To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary</li>
<li>To organise travel arrangements for the Project team: organise missions, make sure all security rules are applied, perform booking as necessary and treat in a timely manner expenses statements of travellers</li>
<li>To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.</li>
</ul>

<p>HSE OBJECTIVES</p>

<ul>
<li>Familiarize self with Company`s emergency procedures, carry out assigned responsibilities safely and report any incident, unsafe act, or operation</li>
<li>Ensure all personnel under his/her supervision are well trained and aware of their HSE responsibilities with continuous monitoring.</li>
<li>To fully comply with office security, health, and safety instructions.</li>
<li>To stay vigilant and maintain continuous awareness of hazards and surroundings.</li>
<li>To report to Management on any issue they may face or observe and propose ways of improvement.</li>
<li>To take care of colleagues' safety and behavior without hesitating to intervene as much as necessary.</li>
<li>To give his/her own input and making sure the workplace is safe (clean and tidy)</li>
<li>When in doubt, ask questions to gain clarification.</li>
<li>To participate actively in anomaly reporting</li>
<li>To fully comply with Security rules about Travelling in Nigeria</li>
</ul>