UK Payroll/Pensions Specialist

«out Conduent Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments – creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day. Job Description The UK Payroll/Pensions Specialist is the main contact between the Business (HR and Finance) and the Shared Service Centre who manage the input for the four UK payrolls processed by ADP. Strong technical expertise is necessary to support the Shared Service Centre to ensure that UK specific compliance is consistently maintained and all regulatory reporting is completed accurately and timely. Permanent Position Salary: £30,000 - £36,000 (depending on experience) Skills Required Proven technical knowledge around Payroll and HR processes, statutory pay, Salary Sacrifice Schemes, PAYE and Pension schemes Verbal and written communication skills across all levels, internal and external customers Proven track record of process improvement Able to work autonomously Proven track record in a similar role in the UK Detailed Job Responsibilities Payroll / PAYE Support the P11D process through to submission to HMRC and payment of the Class 1A NICs Respond to complex payroll queries from employees Monitor HMRC notices to ensure they are actioned timely Support Shared Services Payroll team with formal statutory notifications / claim forms (EG attachment of earnings) Reconciliation of the PAYE tax accounts on the HMRC portal Respond to HMRC queries and correspondence Manage the payroll processing of all RSUs (active and non-active employees) Oversight of “Shadow Payroll” with foreign workers to ensure they are correctly taxed in the UK Manage Earlier Year Update Process, as and when required Management of IR35 workers payroll process to ensure Tax and NI is accurately calculated and paid over to HMRC Preparation of payment requests for manual payments not handled through the BACs process (Pension Providers, Childcare Voucher provider and non-regular HMRC payments). Provide guidance and training to the Shared Service Payroll team in the application of statutory payments (SMP, SSP etc) Comprehensive review of Payroll output prior to the commitment date, for accuracy and statutory compliance. Errors notified to the payroll team and corrected before the payroll is committed Maintain a track of all overpayments with regular review with HR to ensure actions are in place to recover repayment. Ensure consistent treatment of all pay codes across the payrolls HR Payroll input for ADP systems SAP GUI Integration and Validation for each payroll run Application of Salary Sacrifice Schemes to ensure they are correctly treated in the payroll Time and Attendance input to Freedom - Holidays and overtime (52 weeks reference period), Holiday Pay, SSP Gender Pay Gap reporting Ensure knowledge of regulatory changes / changes in legislation affecting payroll is maintained and changes required for the HR and payroll processes are implemented timely. Pensions Benefits Administration and renewal Managing admin access for the portals for new/changes in team members (HR and Payroll) Respond to queries and correspondence from Pension Providers Oversight of Monthly Auto enrolment process, managing the audit trail to ensure those who do not qualify are retained on the list Control the process to manage pension refunds from providers through to refunding the employee and reconciliation Run 3 Year re -enrolment cycle process Control the reconciliation of the payroll to the Pension upload files with actions taken to correct errors prior to finalising the upload. Check the payroll system calculation to ensure new payroll codes are picked up appropriately for inclusion in pension calculations and tax calculations. Develop and run annual process to check full system calculation at the start of each tax year. Prepare and Upload the pension files to the portals Ensure the pension contributions payment is received by the pension provider on time and is allocated timely (no unallocated payments) Prepare and make all regulatory declarations Facilitate the UK Pension Committee Projects Adhoc projects as required including but not limited to: Document all adhoc processes / processes not managed directly by the Shared Service Centre Process improvement for all Benefits in Kind to be processed through the payroll to eliminate P11Ds (Cars, Health Benefit, Dental Benefit, Long Service) Develop robust payroll process for IR35 workers Handle any bespoke requests (e.g. Conduent specific reports) Investigation and Harmonisation Pension schemes Support and drive implementation of new payrolls / payroll provider as required Closing Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by clicking on the following link, completing the accommodation request form, and submitting the request by using the