Business Support

Our O&G client is currently looking for a Business Support to join them on a permanent basis, in London UK.<br> <br> Purpose of Role:<br> • The role to provide effective and efficient administrative support to the Head of International and his London based team, including occasional support to overseas based personnel within the International BU.<br> <br> MAE/MATTE and HSE Critical Responsibilities:<br> • Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation, and Client HSEQ procedures<br> <br> Areas of Accountability, Responsibility and Competence Level:<br> • Provide efficient administration Business support to your specific function/departments as required.<br> • Always provide confidential administrative support.<br> • Attend regular Function meetings and support members of the wider Business Support team when required and work closely together to ensure that appropriate support is in place across the Business and delivery needs are met.<br> • Collate/Coordinate all documentation, reports, presentations to a high standard prior to issue in support to your specific function/department<br> • Organise and coordinate meetings, including sending invitations, preparation of agendas and pre-read material in advance. Book meeting rooms, support setting up of virtual meetings or teleconferences, minute-taking, and issue of actions accordingly<br> • Book travel, accommodation, and offsite meetings/events in accordance with the Business Travel and Expense Procedure. All costs and travel must be recorded.<br> • Act as a focal point to support the function/departments with time-writing, expenses and all other administration queries<br> • Raise purchase requests in Maximo/SAP, raise and reconcile expenses accurately and support with other finance activities as required<br> • Work in conjunction with the Business Support team to coordinate all PPE orders, stationery orders and ensure sufficient stock levels are in place and recorded<br> • Coordinate and ensure that all new arrivals and departing staff are properly on-boarded/off-boarded. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.<br> • Any other reasonable duties as per instruction by your manager<br> <br> Critical Skills Qualifications Experience, etc.:<br> • Demonstrable previous experience in similar role within UK oil and gas sector preferred<br> • Proficient working with Microsoft Packages - Word, Excel, PowerPoint, SharePoint and Outlook. Knowledge level dependent on specific role<br> • Should be performance focussed with commercial mind-set, agility and a focus on delivery and performance<br> • Able to manage a fast moving and at times urgent and/or voluminous workload, and to prioritise requests from various people appropriately to meet their respective needs and the needs of the function<br> • Must have the highest level of ethics, good judgment, and common sense<br> • Must thrive in challenging situations and be able to maintain a positive, pro-active attitude<br> • Willing to, integrate across functions and problem solve<br> • Ability to engage with senior management<br> • Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders<br> • Awareness of Client HSEQ Policies and Business Management System (BMS)<br> • Awareness of Client Values & Business Principles<br /><br />With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil &amp; Gas, Power &amp; Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.