Office Adminstrator/Receptionist

<p></p><br><br> Office Administrator/Receptionist <br><br><br><br>Function<br><br><br><br>Greeting visitors and processing visitor information at Reception Desk Taking and directing incoming telephone calls Assists with diary coordination and management on behalf of Asset Managers in liaison with VP Floating Production Secretary Makes/assists in travel arrangements, expenses in liaison with VP Floating Production Secretary Coordinates and organises activities for the office, including Aberdeen Social Committee activities. Help to organise company events/festivities in close coordination with VP Floating Production Secretary Coordination of Marketing Material, Exhibits with Line Manager Maintain and update Clever Displays, 2 screens with local content for Aberdeen office, in close coordination with Line Manager Maintain and update local content on the company internal communication platform, such as Facefacts, events, local news in close coordination with Line Manager Administrative tasks associated with new staff and temporary personnel Provides general administration support depending on priorities and workload, including but not limited to out-going correspondence, emergency response rotas, meeting minutes and spreadsheets. Meeting room & VC management and coordination where required. Manages and progresses all documents that require Management authorisation or approval. Assists with key document manual and electronic filing and liaison with Document Control Opens, reviews and prioritises incoming paper mail and electronic mail/messages Photocopies documentation as required Maintains stationary supplies, company files and library Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates matters arising from facilities to the right department. Carries out all activities and correspondence in a confidential manner.<br><br><br><br>Requirements<br><br>
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Previous experience in a similar position.<br />Experience in word processing, spreadsheet and database applications.<br />Experience in manual and electronic filing systems.<br />High standard of interpersonal and organising skills.</p>
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