Specialist, Executive Office Management

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference. Office and Facilities Management in co-ordination with other assistants: Support company operations by maintaining office systems Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and suppling requisitions, and assigning and monitoring clerical functions. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with vendors, service providers and leasing company Provides historical reference by defining procedures for data and record retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. Achieves financial objectives by preparing annual administrative budget, scheduling expenditures, analyzing variances, and initiating corrective actions. Assistant to General Manager: Coordinate international travel, including flight, hotel, and car rental reservations to General Manager Manage senior leaders’ schedules, calendars and appointments; organize meeting agenda, meeting minutes and follow up action items etc. Preparing annual T&E budget for GM, scheduling expenditures, analyzing variances, and initiating corrective actions Leadership Responsibilities: Organize orientation and training of new members in terms of internal process and general SOPs. Allocate available resources, monitor performance, and ensure maximum efficiency both for daily operation and companywide projects Determine current operational trends and provide a review to management to act on Develop standards and promoting activities that enhance operational procedures Drive and coordinate HR and IT related projects by engaging HR and IT leads Lead and/or partner on the HK EHS project, plan and execution of EHS activity events to maintain a safe and secure working environment among global standard. Review, monitor and execute local BCP policy by partner with local leadership team. Project and Event Management: Planning and execution of company events, POA, Town hall, business review with top management etc. Create and manage post-event feedback surveys and recommendations for future events. Organize local training and team building activities by partnering with HR & other functions Lead and participate actively in local culture group to drive team’s culture by rolling out different projects. Drive and roll out IT projects to enhance office facilities and support business operation by coordinate with IT department Perform review and analysis on special projects, such as office leasing and renovation projects. Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.