Management Assistant

<b> Company Profile </b><br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. <br><br><b> Duties & Responsibilities </b><br><br><b> Purpose </b> <br><br> Primary focal point for the Senior Management team for Administration/PA Duties. Senior Administrative and general office duties of a responsible and highly confidential nature in support of senior leaders. You will also have delegated responsibility for some departmental administration. <br><br> <b> Functions </b> <br><br> ESSENTIAL<ul> <li> Provide Senior administration support to the Senior Management Team (SMT), </li> <li> Management of complex calendars including a high volume of requests and frequently changing priorities with proactive resolution of conflicts and rescheduling, </li> <li> Inbox management, including proactive follow-ups, delegation and filtering, </li> <li> Management of business travel planning for the Senior Management Team, ensuring seamless arrangements, including accommodation, </li> <li> Submission of expenses on behalf of the Senior Management Team, </li> <li> Various administration support associated with keeping the SMT running smoothly this may include meeting and greeting visitors, booking and setting out meeting/conference rooms, organization of events, ordering of catering, office supplies and additional hospitality support for events, networking evenings etc, </li> <li> Actively participate in business unit meetings supporting the Senior Management Team. Confidentially and accurately taking minutes when required, </li> <li> Providing Administrative support with sensitive and confidential matters, </li> <li> Produce documents and/or presentations to Executive meeting standards, </li> <li> Organize shared folders and filing of management meeting presentations and documents, </li> <li> Updating and maintaining organigrams, </li> <li> Creating Purchase Order's for any supplies as directed by the Senior Management Team, </li> <li> Acting as the Administrative point of contact among executives, employees, clients and other external partners, </li> <li> Providing project support with T&L input, CTR creation or other where necessary, </li> <li> General office duties such as reporting office issues to the facilities/IT department. </li> </ul><br>NON-ESSENTIAL<ul> <li> Administrative support for HSE/Quality audits when as required, </li> <li> Assist the organization in operational projects on an as needed basis, </li> <li> The list of job duties is not exhaustive, and the post holder will be required to undertake tasks that may be reasonably be expected within the scope of the post. </li> </ul><br><b> Safety </b><ul> <li> Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. </li> </ul><br><b> Other </b><ul> <li> Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. </li> <li> Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. </li> <li> Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. </li> </ul><br><b> Supervisory Responsibilities </b><ul> <li> This position has no direct supervisory responsibilities. </li> </ul><br><b> Reporting Relationship </b> <br><br> Reporting to the NDT Manager Scotland . <br><br><b> Qualifications </b><br><br><b> Qualifications </b> <br><br> REQUIRED<ul> <li> Relevant experience in a Senior Administration/Executive Assistant/Personal Assistant or similar role, </li> <li> Previous experience in a Personal Assistant role supporting individuals at a senior level, </li> <li> Excellent knowledge of the Microsoft Office suite of tools and strong administration skills, </li> <li> Ability to deal with highly sensitive and confidential information whilst maintaining confidentiality, </li> <li> Flexible approach to urgent requirements, someone who can work well under tight deadlines and can multitask, </li> <li> Self-starter able to work to deadlines with minimum supervision, </li> <li> Must be proactive and is highly organized, </li> <li> Excellent presentation and communication skills. </li> </ul><br><b> Knowledge, Skills, Abilities, and Other Characteristics </b><ul> <li> Strong Administrative skills </li> <li> Ability to priorities workload and meet tight deadlines </li> <li> Strong team player with a good attention to detail </li> <li> Flexible to changes in the workplace </li> </ul><br><b> Working Conditions </b> <br><br>This position is considered OFFICE WORK which is characterized as follows.<ul> <li> Almost exclusively indoors during the day and occasionally at night </li> <li> Occasional exposure to airborne dust in the work place </li> <li> Work surface is stable (flat) </li> </ul><br><b> Physical Activity/Requirements </b> <br><br> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <br><br> This position is considered <b>LIGHT </b>work. <br><br><b> Closing Statement </b><br><br>We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.