Documentation Specialist II

Biosense Webster Inc. part of the Johnson & Johnson family of companies is currently recruiting for a Program R&D Specialist II located in Irvine, CA. Atrial fibrillation (AFIB) is a quivering or irregular heartbeat (arrhythmia) that can lead to blood clots, stroke, heart failure and other heart-related complications. 20 million people around the world suffer from AFIB each year. Biosense Webster, Inc. is the global leader in the science of diagnosing and treating heart rhythm disorders. The company established its leadership in electrophysiology with the development of the first real-time, 3D cardiac mapping and navigation technology, as well as the first electrophysiology catheter. The introduction of the company’s CARTO® 3 System in 2009 revolutionized 3D mapping technology by improving the accuracy, speed, and efficiency of the cardiac ablation procedure. The Biosense Webster culture promotes critical thinking coupled with data rich acquisition methods for advancing medical technology in the EP space. Success relies on team cohesion, strong communication and deep empathy for our patients, doctors, nurses and all who interface with our products. Biosense Webster seeks the right individual to successfully lead specific management efforts for R&D program. The R&D Specialist II will be comfortable in simplifying complex communications from cross functional roles into a simplified form of communication, understood by senior leaders and internal teams. This individual is a deadline driven, self-starter capable of managing external partners to accomplish short- and long-term project goals. You will be responsible to design, develops and implements various programs, projects and assignment aligned with functional process and service. This position will also have the soft skills capable of driving influence when needed to build on a winning team culture. The R&D Specialist II will focus on the management and execution of the End-to-End Contract Process within the Research & Development Department. This role will partner with the business in any stage of discovery and/or development to ensure prompt turnaround of contracting requests and ensure that Healthcare Compliance (HCC) requirements are met. This role could support additional special projects as needed to enable R&D. Key Responsibilities: Serve as interface between the business, procurement, health care compliance, legal, and Key Opinion Leaders (KOLs) enabling efficient management of various types of legal agreements. Partner with the business to aid in the identification of contract type and process steps, pulling in functional partners (e.g., Procurement, HCC, Legal, Finance) as needed. Ensure roles and responsibilities are understood and timelines are established. Request agreements (service agreements, consultancy/confidentiality, etc.) on behalf of Business Partners utilizing appropriate enterprise-wide tools for contracting, HCC and supplier management. Proactively monitor progress and facilitate timely completion of all supported contracts during the end-to-end process. Actively prioritize and track contract details (e.g., status, progress, etc.) in the Contract Portal. Manage funding via Procurement systems ensuring results are met, timely invoicing, and payment management Single point of contact to problem-solve and trouble-shoot issues around payment, invoicing and supplier management; follow through issues to successful completion. Actively monitor, manage and communicate the status on deliverables. Cultivate business relationships and strengthen partnerships with collaborators. Generate tracking reports for customers and metrics for partners. Provide process improvement support for Business Operations-related processes and build innovative solutions to reduce manual effort Participate in Cross-forums to share updates and experiences, apply expertise, and minimize the impact of enterprise-level process and tool changes. Support special projects as needed to enable R&D and cross functional business partners Responsible for ensuring all Company guidelines related to Health, Safety and Environmental practices are adhered to and that all resources needed to do so are available and in good condition Ensuring compliance with all Federal, State, local and Company regulations, policies, and procedures Other related duties maybe assigned Qualifications An University/Bachelor’s Degree or Equivalent is required. Minimum of three years of relevant experience is required. In-Depth knowledge in MS Office 365 environment is required. Experience in regulated and fast-paced industry preferred. Previous paralegal and/or healthcare experience preferred. Must possess strong written and verbal communication skills. Must have the ability to influence others in a complex matrix organization. Must have strong problem solving and analytical skills with high attention to detail. Ability to use analytical abilities to identify problems and suggest solutions. This role will require up to 10% travel. Do you want to be part of a diverse team delivering innovative products to market? Apply today! At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional, and financial health of our employees and the ones they love. As such, candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work. For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com. Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Primary Location United States-California-Irvine-31 Technology Dr Organization Biosense Webster Inc. (6010) Job Function R&D Requisition ID 2206038248W