Admin Assistant

<b> Company Profile </b><br><br>Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. <br><br><b> Duties & Responsibilities </b><br><br><b> Purpose </b> <br><br> To support the Financial Controller and ensure the integrity of the Time and Labor system for the payment of hourly paid staff on the Rosyth site. Adjusting this system when necessary and preparing reports on total time paid, cost and utilization. <br><br> <b> Functions </b> <br><br> ESSENTIAL<ul> <li> Actively participate in HSE initiatives and ensuring safety comes first. </li> <li> Work with Operations, Finance and HR to ensure Time and Labor system is up to date and adjusted for any shift changes or manual corrections. </li> <li> Analysis and reporting on system information. </li> <li> Running queries and reports from the system as requested. </li> <li> Work with payroll to ensure period end payroll reports are created successfully. </li> <li> Adjust system shift patterns in line with business needs. </li> <li> Overtime and sickness analysis. </li> <li> Produce month end utilization schedules as required. </li> </ul><br><b> Safety </b><ul> <li> Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. </li> </ul><br><b> Other </b><ul> <li> Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. </li> <li> Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. </li> <li> Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. </li> </ul><br><b> Supervisory Responsibilities </b><ul> <li> This position has NO direct supervisory responsibilities. </li> </ul><br><b> Qualifications </b><br><br><b> Qualifications </b><br><br> REQUIRED<ul> <li> Experience of working within a dynamic office environment. </li> </ul><br>DESIRED<ul> <li> Chartered Institute Purchasing and Supply (CIPS) Qualification or studying towards CIPS Qualification </li> </ul><br><b> Knowledge, Skills, Abilities, and Other Characteristics </b> <br><br> To perform the job successfully, an individual should demonstrate the following competencies:<ul> <li> Good communication skills, both written and verbal </li> <li> Excel skills (ability to create/use Pivot Tables and Lookups would be useful) </li> <li> Able to work on own initiative and also part of a team </li> <li> Competent in ERP System </li> <li> Strong interpersonal skills </li> <li> Self motivated </li> <li> Customer service experience - responding promptly to customer needs </li> <li> Planning and organising - prioritises and plans work activities </li> <li> Adaptability - adapts to changes in the work environment </li> </ul><br><b> Working Conditions </b> <br><br> This position is considered OFFICE WORK which is characterized as follows.<ul> <li> Almost exclusively indoors during the day and occasionally at night </li> <li> Occasional exposure to airborne dust in the work place </li> <li> Work surface is stable (flat) </li> </ul><br><b> Physical Activity/Requirements </b> <br><br> The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <br><br> This position is considered <b>LIGHT </b>work. <br><br><b> Closing Statement </b><br><br>We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.