Medical Affairs Coordinator (12-14 month contract)

Great Place to Work® Certified - 2022 12- 14 months contract role to start in October with an opportunity to extend Assist in delivering innovative and engaging medical educational events and advisory meetings for Janssen Benefits include: Onsite parking, Gym, Fitness Reimbursement, Volunteer Days, and much more! Preferred location: NSW, with flexible work practices ABOUT THE COMPANY At Janssen everything we do is engineered with the patient in mind. It drives us to search for new ideas and innovative healthcare solutions. We embrace challenges and develop treatments that will change the lives of our patients. We believe in connecting our own expertise and capabilities with those of others, seeking the most creative minds in every field. Together we can find transformational solutions. At Janssen, we collaborate with the world for the health of everyone in it. THE OPPORTUNITY Be part of an exciting and rewarding role where you will coordinate with Janssen’s key Medical and cross-functional teams to support in leading the end-to-end project management and delivery of engaging Medical Education events. You will employ novel adult learning principles and look for innovative omnichannel opportunities for delivery. You will also play a supportive role in evolving Janssens medical education offering to be Industry leading. RESPONSIBILITIES Administrative duties across the Medical Affairs Department that include and are not limited to management of Medical & Educational Grants, Invoices and other relevant Systems and Processes Attending Medical Education events to assist with registration and general running of event as needed Assist project managers with the overall the end-to-end project management of logistics of Janssen medical events Entering data into internal and external systems to enable event and registration details to be created and captured in a timely manner Assist in managing events on time and on budget Ensure a seamless positive customer experience for event registration, logistics, attendance and feedback Building and maintain strong relationships with external vendors to work together and deliver innovative and differentiated events Work with internal stakeholders to understand business objectives and plan events to ensure close alignment to our strategy and purpose Ensure all internal and external compliance requirements are met Please note: this role is a contract cover role for 12 – 14 months with a potential to extend. Qualifications It’s all about YOU Experience working as an administrative assistant, event coordinator, EA, medical assistant or office manager is highly desirable, medical industry is a bonus Comfortable entering data, following up vendors and managing administrative tasks when required Assist in the development, communication, and maintenance of event project plans, ensuring core event team has visibility on lead times, key milestones for event delivery and budget spend Experience working with internal and external stakeholders with proven ability to develop and maintain strong and meaningful relationships Excellent written and verbal communication Good track record of delivering to tight deadlines, understanding urgency whilst remaining calm under pressure Assisting with budget management of spend across, external vendors, event partners, IT equipment and catering Being part of Johnson & Johnson can change everything, including YOU Janssen is driven by dedication to product innovation, customer focus, and organisational excellence. From research to real-life solutions, Janssen has a long track record in developing and marketing treatments that make a real difference. Great Place to Work® Certified– 2022 Great Place to Work® Certification recognises employers who create outstanding employee experience. The certification process is recognised worldwide as the global benchmark for identifying outstanding workplaces. Johnson & Johnson - Australia and New Zealand was certified as a Great Place to Work® in ANZ in its first year of participation. If you are interested, please apply online using the link below. You will receive an automated email confirming receipt of your application. Every application is reviewed by the Talent Acquisition team and candidates will receive notification of the outcome of their application in a timely manner. Closing date: COB Monday 29th August 2022. Johnson & Johnson is an equal opportunity employer who supports inclusive, flexible and accessible working arrangements for all. This includes persons with disabilities, culturally, religiously and linguistically diverse people, diverse age groups, diverse sexual orientation, and gender. We are committed to working in partnership with and support Aboriginal and Torres Strait Islander peoples and organisations by recognising and respecting the diversity of cultures, identity, heritage, languages, lores, and social and spiritual systems practiced. We draw pride and strength from you, your colleagues and the world we care for—all backgrounds, beliefs and the entire range of human experience—coming together to bring health to billions. As a leading global healthcare provider, Johnson & Johnson has implemented a COVID-19 Vaccine Policy in Australia which requires all staff to be fully vaccinated for COVID-19 in order to commence work, unless they have a valid exemption. Agencies please note: This recruitment assignment is being managed directly by Johnson & Johnson’s Talent Acquisition team. We will reach out to our preferred agency partners in the rare instance we require additional talent options. Your respect for this process is appreciated. Primary Location Australia-New South Wales-Sydney- Other Locations Asia Pacific-Australia-New South Wales Organization Janssen-Cilag Pty Ltd (7490) Job Function Public Affairs Requisition ID 2206064100W