Purchase Ledger Assistant

<div class=''title'' id=''div_HTML71164296a0fd4891bc14f3b2ec71b320'' style=''box-sizing: border-box; margin-top: 0px; margin-bottom: 1.5rem; font-weight: bold; position: relative; font-family: bio-sans, Arial, Helvetica, sans-serif; font-size: 21px; color: rgb(13, 31, 48);''>
<div style=''box-sizing: border-box;''>
<div class=''fullwidth'' style=''box-sizing: border-box; width: 1134px;''>
<h2 style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-weight: 700; font-size: 24px;''>About The Role</h2>
</div>
</div>
</div>

<div class=''item is-read-only is-fullwidth'' id=''div_VacV_Description'' style=''box-sizing: border-box; clear: both; color: rgb(13, 31, 48); font-family: bio-sans, Arial, Helvetica, sans-serif; font-size: 16px;''>
<div style=''box-sizing: border-box;''>
<div class=''fullwidth'' style=''box-sizing: border-box; width: 1134px;''>
<div data-hiddenfield=''ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Description_TextAnalyserOuterCtrl_ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Description_TextAnalyserOuterCtrl_VacV_Description_HiddenField'' id=''ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Description_TextAnalyserOuterCtrl_VacV_Description'' style=''box-sizing: border-box;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>PD&MS Group have a great opportunity for a Purchase Ledger Assistant to join our progressive Finance team based in Aberdeen on an employee basis.</span></p>

<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>The main duties will involve:</span></p>

<ul style=''box-sizing: border-box; margin: 0px 0px 24px 1.5rem; padding-right: 0px; padding-left: 0px;''>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt; color: rgb(0, 0, 0) !important;''><span style=''box-sizing: border-box; margin-left: 0px;''>Receive, check, process and pay all Contractors </span><span style=''box-sizing: border-box; margin-left: 0px;''>invoices and expenses</span></span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>Receive, check, process and pay all 3rd</span><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''> party invoices</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>Receive, check, process and </span><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>pay all employee expense claims</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>Maintain Contractor spreadsheets and update relev</span><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>ant logs and accounting records</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Maintain Purchase Ledger Log and ensure that it is up to date and correct at close of business each day</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Ensure all invoices are correctly authorised before payment</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''><span style=''box-sizing: border-box; margin-left: 0px;''>Maintain audit trails</span> <span style=''box-sizing: border-box; margin-left: 0px;''>- scan, photocopy, </span><span style=''box-sizing: border-box; margin-left: 0px;''>file</span><span style=''box-sizing: border-box; margin-left: 0px;''> and archive as required</span></span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>Investigate and resolve Deb</span><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>i</span><span style=''box-sizing: border-box; margin-left: 0px; font-size: 10pt;''>t balances on Vendor accounts</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Assist with self-billing routines as required</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Manage and resolve external supplier queries</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''><span style=''box-sizing: border-box; margin-left: 0px;''>Ensure relevant Vendor Forms are completed, </span><span style=''box-sizing: border-box; margin-left: 0px;''>authorised</span><span style=''box-sizing: border-box; margin-left: 0px;''> and filed</span></span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Assist with completion of credit applications for new suppliers</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''><span style=''box-sizing: border-box; margin-left: 0px;''>Maintain vendor records in Sage 200 and </span><span style=''box-sizing: border-box; margin-left: 0px;''>BankLine</span></span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Accurate and complete recording of VAT</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''><span style=''box-sizing: border-box; margin-left: 0px;''>VAT checks on new suppliers</span><span style=''box-sizing: border-box; margin-left: 0px;''> / contractors</span></span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Reconcile supplier statements</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Generate weekly supplier payment runs</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Assistance in other areas of the Finance department as and when required</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Adherence to the company integrated management system</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Compliance with quality assurance, health and safety and environmental policies</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Demonstrate and promote PD&MS QHSE principles</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Ensure unsafe activities are challenged</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties</span></li>
<li style=''box-sizing: border-box; margin-left: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>Demonstrate and promote PD&MS values <span style=''box-sizing: border-box; color: rgb(0, 0, 0);''> </span></span></li>
</ul>
</div>
</div>
</div>
</div>

<div class=''title'' id=''div_HTMLf790fd3d76844049953f3fd23659acb1'' style=''box-sizing: border-box; margin-top: 24px; margin-bottom: 1.5rem; font-weight: bold; position: relative; font-family: bio-sans, Arial, Helvetica, sans-serif; font-size: 21px; color: rgb(13, 31, 48);''>
<div style=''box-sizing: border-box;''>
<div class=''fullwidth'' style=''box-sizing: border-box; width: 1134px;''>
<h2 style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-weight: 700; font-size: 24px;''>About You</h2>
</div>
</div>
</div>

<div class=''item is-read-only is-fullwidth'' id=''div_VacV_Qualifications'' style=''box-sizing: border-box; clear: both; color: rgb(13, 31, 48); font-family: bio-sans, Arial, Helvetica, sans-serif; font-size: 16px;''>
<div style=''box-sizing: border-box;''>
<div class=''fullwidth'' style=''box-sizing: border-box; width: 1134px;''>
<div data-hiddenfield=''ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Qualifications_TextAnalyserOuterCtrl_ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Qualifications_TextAnalyserOuterCtrl_VacV_Qualifications_HiddenField'' id=''ctl00_ctl00_ContentContainer_mainContent_fcVacancyDetailsDescription_VacV_Qualifications_TextAnalyserOuterCtrl_VacV_Qualifications'' style=''box-sizing: border-box;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>This position would be well suited to an individual with some existing purchasing experience.</span></p>

<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px;''><span style=''box-sizing: border-box; font-size: 10pt;''>The successful candidate would ideally have the following skills and attributes:</span></p>

<ul style=''box-sizing: border-box; margin: 0px 0px 24px 1.5rem; padding-right: 0px; padding-left: 0px;''>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Educated to Standard Grade Level or equivalent with passes in Mathematics and English</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px;''>Experience of Corporate Systems </span><span style=''box-sizing: border-box; margin-left: 0px;''>e.g.</span><span style=''box-sizing: border-box; margin-left: 0px;''> Sage</span></span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Competent in the use of MS Office, in particular excellent use of Excel</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Experience in a similar role</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt;''>Team working</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Good attention to accuracy and quality</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Good communication skills</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Ability to use own initiative</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''>Good organisational skills</span></p>
</li>
<li style=''box-sizing: border-box; color: rgb(0, 0, 0); font-size: 11pt;''>
<p style=''box-sizing: border-box; margin: 0px 0px 24px; padding: 0px; font-size: 11pt;''><span style=''box-sizing: border-box; font-size: 10pt; margin-left: 0px;''><span style=''box-sizing: border-box; margin-left: 0px;''>Systematic approach to tasks but ability to change priorities to meet the needs of the business</span> </span></p>
</li>
</ul>
</div>
</div>
</div>
</div>