Office Secretary

<b> Overview / Responsibilities </b><br><br>Wood is currently recruiting for an <b>Office Secretary</b> to be based in our Doha office in Qatar. This is a full-time position. <br><br><b> Responsibilities </b> <br><ul><li> To welcome and check-in all visitors to the Doha office ensuring they have a valid security pass and are provided with Wood Health and Safety information. </li><li> Ensure incoming calls are answered in a timely and pleasant manner </li><li> Organise courier services as required </li><li> Arrange transport as required for visitors and staff </li><li> Maintain the reception area to a high standard of presentation </li><li> Providing general admin support to the management team </li><li> Liaising with client regarding queries </li><li> Organise and replenish stationery and office supplies </li><li> Arranging worldwide travel, flights, accommodation, transfers sometimes with complicated itineraries </li><li> Formatting documents </li><li> Meeting room bookings and hospitality </li><li> Stationery ordering </li></ul><br><br><b> Skills / Qualifications </b><br><br><b> Knowledge, skills and experience </b> <br><ul><li> Demonstrates a professional manner in appearance </li><li> Must possess a clear understanding of basic arithmetic and the ability to read, write and comprehend written and spoken English </li><li> Ability to operate office equipment including computer, keyboard, mouse, copier, phone and visitor registration system </li><li> Familiarity with employees who receive large volumes of calls and ability to route calls to them correctly and in a timely manner </li><li> Basic computer skills with ability to enter data and verify accuracy </li><li> Ability to learn other applications and use of databases as required </li><li> Basic understanding of the department function, terminology, policies and procedures </li><li> Effective oral and written communication skills with professional vocabulary, professional grammar and the ability to independently compose routine written communications, strong interpersonal skills </li><li> Excellent organization and time management skills and abilities to meet deadlines </li><li> Detail oriented with a strong ability to multi - task </li><li> Ability to resolve problems and questions independently </li><li> Ability to maintain confidential / sensitive files and records </li><li> Works calmly under pressure </li></ul><br> <b> Skills / Qualifications </b> <br><ul><li> Minimum 5 years' experience </li><li> University degree is preferred but not essential </li><li> Good communication skills (written and verbal), and ability to keep absolute confidentiality </li><li> Fully conversant with Microsoft Excel, PowerPoint, Word </li><li> Good administration skills </li><li> Team Player </li><li> Good TEAMS knowledge. </li><li> Experience of working in a fast-paced environment </li></ul><br><br><b> Company Overview </b><br><br>Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com <br><br><b> Diversity Statement </b><br><br>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.