Administrator

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Administrator </p>
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Job description:</p>
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To provide front line administration support to the technical team(s) within Aberdeen and absence cover to other administration team members</p>
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Allocate document reference numbers from project specific registers; </p>
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Manage the document control for all streams and department; </p>
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Assist with the running and update of the Subsea CoE SharePoint site; </p>
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File and issue documentation in line with company format and procedures; </p>
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Arrange business travel, maintain associated files; </p>
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Maintain personnel planner with annual leave, business travel, offshore trips and training days; </p>
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Onboarding of new personnel, including internal promotions, transfers and leavers; </p>
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Created requisitions for Purchase Orders and receipt when closed; </p>
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Assist the Cost Administrator with any ad-hoc requests e.g. approvals, project creation/archiving; </p>
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Provide support to the reast of the team when required, including back-to-back support for the Cost Administrator; </p>
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Allocate pool equipment/tools on request - maintain registers and equipment on return (laptops, cameras, mobile phones, callipers etc.); </p>
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Process business card, PPE, courier and stationery requests and maintain central registers; </p>
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Assist in update of department processes and procedures and help in the role out of training;</p>
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Candidate requirements:</p>
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Essential :</p>
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Competent in the use of Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat and SharePoint. </p>
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Good oral and written communication skills with respect for confidentiality. </p>
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Proactive and flexible team player. </p>
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High attention to detail and accuracy. </p>
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Ability to use initiative and work with minimum supervision. </p>
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Ability to prioritise workload and work well in stressful situations.</p>
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Nice to have:</p>
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OpenText, ProArc, Lotus Notes experience. </p>
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Experience in cost control or finance</p>
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