­min Associate - Bloemfontein

Auto req ID: 278993BR Job Description Ensure that all Route documentation is appropriately completed, filed and signed in line with company policy. Maintain files and documentation in an organized manner. Banking, Route Expenses and Petty Cash: process daily, ensure accurate recording and flag any irregularities. Sign off of all admin paperwork on a weekly basis to ensure that everything is correct, compliant and done as per requirements. Adhere to daily deadlines, policies and procedures - in particular administration, warehousing and deliveries Control truck key register and maintain DC branch banking safe key register Attend to queries, assist with resolving HHC problems, and escalate issues when necessary. Reconcile Stock / Cash & Cheques daily against invoice register and bank statement and process weekly reconciliations including samples and donations Initiate and process P2P – purchase orders; capture, confirm, check and file invoices and credit notes – flag any variance. Maintain DC Creditors including month end accruals, statement reconciliations and reporting Debriefing - ensure POD’s and credit notes meet SOA requirements including monthly credit control claim schedules Scan documents (invoices and credit notes) into Laserfische daily Reporting: daily, weekly and monthly as required. Finance: Accurate payroll completion and submission of monthly commission summary and overtime schedules and opening of accounts for new customers timeously Identify and recommend improvements to working procedures in order to enhance efficiency and the working environment. Health, Safety, Security and Housekeeping control in area of responsibility. Utilise the in-house systems to maximum efficiency and report and follow-up system issues to IT department. Train Sales team on relevant policies and procedures and ensure own skills and training remain up-to-date. Qualifications/Requirements Qualifications 3 year tertiary qualification essential preferably within Finance. Knowledge / Skill Computer literacy essential (Microsoft Excel and Word) with a sound understanding of Excel (worksheets & formulas) Good communication skills Good inter-personal skills Strong administration skills Extremely high organization skills and ability to multi-task/prioritize Strong sense of urgency and ability to meet deadlines Ability to carry out procedures quickly and efficiently with minimal supervision High level of attention to detail Experience Minimum 2 – 3 years experience in an admin, warehouse & distribution environment Administration experience with emphasis on debtors and creditors skills Sales/Financial/Compliance/Control experience preferred Competencies Drive for results Strong attention to detail, accuracy and dependability Able to work to a plan/routine Able to work under pressure Demonstrate Respect for others Customer Driven / Service orientated Demonstrate Initiative“PepsiCo is an Equal Opportunity Employer in line with the Employment Equity Act