Executive Assistant to Vice President EUC EMEA

Job Description The Elevator Pitch: Why will you enjoy this new opportunity? This position is responsible to perform professional and strategic driven administrative support to our EMEA Vice President of End User Computing. The position functions under minimal supervision. Contacts are frequent within and outside of the company and involve obtaining or providing information on matters of some importance to the company and may be of a sensitive nature. Success in the Role: What are the performance outcomes over duration of the contract you will work toward completing? Business admin support in all interpersonal, communicational, and administrative matters on a very high level Implement process improvements where needed and lead projects to increase productivity for EUC Orchestrator for regional priorities and take ownership where needed proactively Design communication for Vice President and regional leads Provide decisions templates Vice President and regional leads proactively lead a complex diary management including the booking and management of domestic & international travel via external portal system Extensive inbox management - task filtering, ownership routing, tracking of actions and holding any deadline arranging team meetings including managing all pre-reading, attending & taking minutes in meetings, following up on outstanding actions, budget management and relevant PO Management Manage expense report submissions for the executive and checking of team members reports. Coordinate general administrative and organizational matters, e.g. organizing files; set up new starters; team holiday tracker; updating organization charts Preparation of moderate to complex spreadsheets and high-level presentations using e.g. MS Excel / PowerPoint Compose and edit correspondence on behalf of the executives Gather data from a variety of sources for inclusion in reports and presentations Interpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approval Act as a liaison between groups under the responsibility of the executive Handle confidential material meaningful to company operations The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis? Work proactively, independently and accurately Strong experience in project and process management Coaching and advisory capabilities Strong integrity Strategic mindset with a holistic view on all aspects Deeply well organized and ability to manage multiple executives Outstanding interpersonal skills Experienced knowledge of MS Office (Word, Excel, PowerPoint) and OUTLOOK Experience of Concur & Coupa (raising PR’s & PO’s) Excellent communication etiquette Discrete and confidential nature (maintains confidentiality) Outstanding high level written and verbal communication skills Able to collaborate with high-level internal and external contacts Experience of organizing external and internal meetings and events 100Pax plus and more What is the leadership like for this role? What is the structure and culture of the team like? The hiring manager for this role is Ralf Gegg, EMEA Vice President of End User Computing Sales. Ralf has been in VMware since 2008. In his position, he has overall responsibility for Sales, People and Culture. The End User Computing business in EMEA as well the EUC management team is fast driven, thinks big, develops high potential and has a strong culture. Category : General and Administrative Subcategory: Administrative Support Experience: Manager and Professional Full Time/ Part Time: Full Time Posted Date: 2022-07-28 VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at http://careers.vmware.com. Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.