PMO ExPOINT Portfolio Coordinator

Janssen Pharmaceutica NV is looking to hire a PMO ExPoint Portfolio Coordinator to be located in Beerse (Belgium). Within Janssen R&D’s Project Management Organization (PMO), the PMO ExPoint team is responsible for the integration of external funding (Government and non-Governmental agencies) in the Johnson & Johnson portfolio by providing project management support and subject matter expertise to externally funded projects. The CGPM will be directly supporting projects receiving external funding during the project lifecycle, focusing on the project-specific requirements and contractual commitments as agreed with Government Agencies, NGOs or other non-profit organizations. be shaping, building, applying, sustaining and continuously improving project management foundations to support flawless execution and close out of externally funded projects through Contracts & Grants with Government and Non-Government Agencies. be the single point of contact for the project lead and project team with regards to questions on the deployment of key project assets and communication on the impact of the project and key sustained project assets. As a CGPM (Portfolio Coordinator), you will actively contribute to establishing and coordinating a peak performing ‘External Funding Team’ in support of the Janssen project team. Main tasks and responsibilities include, but are not limited to: Overall Stakeholder management and coordination of information flow: prepare, organize, and facilitate cross-functional project meetings with the overall project strategy and government requirements in mind; prepare, organize, and facilitate communication to appropriate Funding Authorities; facilitate project dissemination by swiftly navigating the project team through the appropriate communication reviews and approval cycles; create and manage a high performing team culture – be an advocate for positive team behavior to effectively overcome project hurdles establish connections and networks for continuous learning and improvement by demonstrating appreciation for innovative and diverse points of view; Facilitate and coordinate project implementation by monitoring progress against deliverables, milestones, and contract commitments so these can be achieved on time and within budget proactively guide the teams to reflect on the need to sustain project outcomes after the project life and provide support in the development and implementation of a sustainability plan with all stakeholders involved; prepare for a project close-out to identify, implement and communicate learnings, best practices and key exploitable assets Per Project Phase: Transition to project execution Understanding the contract or grant requirements and creating a contract/grants deliverable table Connecting with G3O grant experts for a smooth transition to the project team Connecting with G3O operations for a smooth start-up of the project Connecting with business partners/stakeholders to train and inform on the contract/grant requirements and responsibilities Create a WBS for time/cost reporting Project execution Connecting with G3O Operations to ensure all reporting information is timely delivered and ready for reporting to the funding agencies Responsible for full audit-readiness of the project and reporting out to the funding agencies Coordinating Janssen subcontracting/subgrant activities; liaise with procurement, HCC, legal, … to facilitate the process and ensure it’s in line with contract/grant requirements. Coordinating data clearance activities for data sharing, if applicable Work with the Janssen project team to ensure all (financial) commitments are met or establish and implement mitigation plans aiming to minimize potential underspend and/or optimize expenditure as much as possible Coordinating collection and storage of project document according to the record retention schedule Act as the SPOC for all questions related to sustainability of project assets acting as the intermediary between the Project Team and the Project Asset Continuity team Report back into the External Funding Team for project updates or coordinate response to questions Update relevant contractual and team information in JForce Liaison with external funding agency as needed Ad-hoc internal/external inquiries as it relates to the contract Project close-out Organizing an internal close-out meeting to capture main outcomes and results, identify lessons learned, discuss the asset deployment phase, and formally close and celebrate the project. Close out WBS/IDP and or other systems as required Ensure completeness and storage according to record retention schedule Portfolio activities Building and maintaining an overarching portfolio-driven contracts/grants deliverable table to ensure timelines and schedules can be prepared for and met within current workload. Implementing project-specific lessons learned into the larger portfolio. Working closely with the PMO ExPoint Execution leads for status updates, progress oversight and risk management Working closely with the PMO ExPoint PAC team for impact tracking and asset deployment related matters Building reports/dashboards to oversee the portfolio as required Combine subject matter expertise with an innovative mindset to continuously improve the execution of Contract and Grants at Janssen Identify and manage stakeholder & team needs and expectations Communicate professionally at all levels and by using the right medium and with the right level of information. Qualifications Education A minimum of a Bachelor's degree is required An advanced degree in Pharmaceutical, life sciences, or related fields is preferred Professional project management certification or degree is a plus. Experience At least 3 years of industry/business experience, including at least 1 year in pharmaceutical R&D (or related experience) is desirable. A working knowledge of the drug discovery and/or drug development process is desirable Prior experience with external funding mechanisms is required Demonstrated ability to work with cross-functional teams in a matrix environment, resolve conflict, and influence teams without formal authority, is required. Successful experience managing or leading global and/or virtual teams is highly desirable, especially if done within a matrix organization. Great communicative skills Primary Location Belgium-Antwerp-Beerse- Organization Janssen Pharmaceutica N.V. (7555) Job Function R&D Requisition ID 2206062290W