Grants Coordinator-MSH

Strength Through Diversity Ground breaking science. Advancing medicine. Healing made personal. Reporting to the Grants and Contracts manager, the Grants Coordinator coordinates sponsored program grants and contracts to meet requirements and comply with Mount Sinai School of Medicine and sponsor rules/regulations. Provides day-to-day support to faculty, project teams, leadership, and sponsors in coordinating the pre- and post-award technical and financial aspects of their sponsored programs. This position is grant-funded and or gift-funded and is contingent upon sufficient funding. Roles & Responsibilities: ● With the support and mentorship of the Grants and Contracts Manager and other Senior staff, continuously develops and maintains a solid working knowledge of the US Code of Federal Regulations and any other applicable regulations governing the administration of sponsored awards managed by the department ● Understands, interprets, and applies sponsor terms and conditions for submitting and administering grant awards including, but not limited to, sponsor funding announcements, funding application requirements, gift agreements, notices of award, contracts, and sponsor issued policy guidelines. ● Assists Grants and Contracts Manager in developing, reviewing, and submitting all assigned funding applications. ● Under the Grants and Contracts Manager’s supervision, coordinate timelines and the overall progression of submission to ensure the on-time completion of high-quality, responsive, and compliant proposal applications. ● Assists with preparing grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and MSSM policies and establishes subcontracts. ● Maintains detailed, up-to-date records of faculty and staff other support summaries, bio-sketches, and other standard grant submission documents. ● Tracks the status of pending applications and follows up with the lead Principal Investigator (PI) or Program Director (PD) regarding the review/funding status of the application. ● Ensures files are complete for awarded applications, follows up with the lead PI/PD, relevant project personnel, partners, and Grants Manager regarding missing information. ● Maintains standard templates and materials to support funding applications including, but not limited to, standard budget templates, checklists for applicants, shared application filing and tracking systems, facilities statements, and standard budget justifications. ● Develops and maintains a positive relationship with external partners including, but not limited to, any relevant funding agency, collaborating organization, and/or vendors. ● Works collaboratively and cooperatively with internal partners including faculty, staff, and trainees, as well as GCO, SPA/finance, contracts, legal counsel, faculty affairs, HR, and other relevant administrative units at Mount Sinai and the Icahn School of Medicine. ● Assists with preparing Department and Sponsor reports as needed ● Processes monthly general ledger audits of extramural funds for accuracy and updates extramural budgets ● Tracks compliance, data entry, and reporting for awarded grants in Grants Management System ● Supports purchasing, accounts payable, and accounts receivable activities ● Acts as a departmental resource on procurement transactions, including preparation of purchase requisitions/POs, invoice payments, check requests, and other mechanisms. ● Identifies external vendors for various professional services. ● Provides support to the Associate Director of Finance and Human Resources with other administrative duties. Requirements: ● College degree preferred and or three to five years prior experience ● Knowledge of basic accounting principles ● Experience developing and submitting successful grant applications including drafting federal and non-federal budget ● A positive, team-focused attitude and perspective ● Ability to work cross-culturally and with a wide range of staff, faculty and internal and external stakeholders ● Strong interpersonal communications skills including superior ability to communicate effectively with people from diverse international and domestic backgrounds and cultures ● Ability to problem solve, prioritize and multitask ● High attention to detail and strong writing skills ● Ability to maintain confidentiality and high degree of professionalism when representing the Department and Institute ● Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint and Excel) ● Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process. Strength Through Diversity The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by: Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners. Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned. Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive. Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors. Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers. We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. Explore more about this opportunity and how you can help us write a new chapter in our story! Who We Are Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve. Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai. The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. EOE Minorities/Women/Disabled/Veterans