Executive Assistant

Johnson & Johnson is calling out to interested applicants to apply for the position of Executive Assistant. This role will provide end to end administrative support to the Vice President of Ethicon Southeast Asia, together with the Cluster Director, DePuy Synthes, & Commercial Director, Janssen, respectively. This is a permanent position based at the Johnson & Johnson office at The Pinnacle, Subang Jaya. Job Description Prepare and book business travel arrangements including travel plan approval, air tickets, hotel, and logistic arrangements. Prepare travel itinerary and all relevant documents before any travels. Calendar Management - to schedule and manage all daily appointments. Liaise and coordinate with business leaders/sales managers in scheduling field visit and prepare key customers profile and objectives. Prepare monthly expenses claims. Coordinate, plan, prepare agenda and organise company events, monthly meeting, townhall, etc. Attend and record monthly/quarterly meetings. Liaison with business leaders in obtaining monthly sales performance and marketing report and compile reports. Attending to and screening of phone calls. To schedule and manage driver’s daily schedule. To manage and verify driver’s leave application as well as expenses claims. Act as a liaison and coordinate all related Company Secretary matters with our external vendor. Maintain confidential record relating to board resolutions, bank resolutions, Annual Return filing, Financial Statement & Report filing, etc. Circulate all related board resolutions for signatories to all Board of Directors. Annual renewal of company business license and keeping up to date record. Renewal of Ministry of Finance license every 3 years and keeping up to date record. Act as a Program Administrator for Citibank corporate credit card including circulation for approval in credit limit increase of employees and update into the Citibank portal as and when required. Assisting management leadership team in organising and coordination in regional meetings, etc. Managing incoming and outgoing mails. Managing and maintaining email distribution lists. Qualifications Secretarial Diploma/Bachelor’s Degree A minimum of 10 years of working experience within a MNC structure Experience working in a similar stature with Senior Leaders of an organization Strong proficiency in English is required Strong proficiency in Microsoft Office is required Experience in Corporate Communication will be an added advantage High level of administrative skill with the ability to learn quickly and high adaptability rate High level of attention to detail and who is proactive in their day-to-day tasks A strong team player who enjoys working with others and can follow processes with patience, persistence, and accuracy. Primary Location Malaysia-Selangor-- Organization Johnson & Johnson Sdn. Bhd. (8275) Job Function General Administration Requisition ID 2206061661W