Procurement Officer with French

Role Purpose The purpose of the role is to provide effective technical supportto the process and actively resolve client issues directly or throughtimely escalation to meet process SLAs. Do Support process by managing transactions as per requiredquality standards Fielding all incoming help requests from clients via telephoneand/or emails in a courteous manner Document all pertinent end user identification information,including name, department, contact information and nature of problem orissue Update own availability in the RAVE system to ensureproductivity of the process Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Follow standard processes and procedures to resolve all clientqueries Resolve client queries as per the SLA’s defined in thecontract Access and maintain internal knowledge bases, resources andfrequently asked questions to aid in and provide effective problemresolution to clients Identify and learn appropriate product details to facilitatebetter client interaction and troubleshooting Document and analyze call logs to spot most occurring trends toprevent future problems Maintain and update self-help documents for customers to speedup resolution time Identify red flags and escalate serious client issues to Teamleader in cases of untimely resolution Ensure all product information and disclosures are given toclients before and after the call/email requests Avoids legal challenges by complying with service agreements Deliver excellent customer service through effectivediagnosis and troubleshooting of client queries Provide product support and resolution to clients by performinga question diagnosis while guiding users through step-by-step solutions Assist clients with navigating around product menus andfacilitate better understanding of product features Troubleshoot all client queries in a user-friendly, courteousand professional manner Maintain logs and records of all customer queries as per thestandard procedures and guidelines Accurately process and record all incoming call and email usingthe designated tracking software Offer alternative solutions to clients (where appropriate) withthe objective of retaining customers’ and clients’ business Organize ideas and effectively communicate oral messagesappropriate to listeners and situations Follow up and make scheduled call backs to customers to recordfeedback and ensure compliance to contract /SLAs Build capability to ensure operational excellence andmaintain superior customer service levels of the existing account/client Undertake product trainings to stay current with productfeatures, changes and updates Enroll in product specific and any other trainings per clientrequirements/recommendations Partner with team leaders to brainstorm and identify trainingthemes and learning issues to better serve the client Update job knowledge by participating in self learningopportunities and maintaining personal networks What you'll be doing: Review and assessment of purchase production requisitions to assure all criteria and requirements are included / addressed. Review requisition packages to determine the appropriate method of procurement. Determine the best method of procurement, considering urgency of need, nature of the items or services required, availability, extent of competitive interest, and procurement laws or regulations Screen purchase requests and determine the method of purchase: existing contract, open market, Federal Supply Schedules etc. Document procurement approach, selection procedures and contract administration activities at a level that stands up to scrutiny of an audit. Review specifications and purchase history to determine sourcing strategy. Prepare and issue RFQs (requests for quotes) to suppliers, follow-up to assure understanding. Review quotes, analyze results and determine negotiation plans. Conduct formal negotiations with suppliers to achieve fair and reasonable results. If applicable perform supplier assessments with the program team to finalize supplier selection. Perform routine post-award management activities including PO acknowledgement, delivery status (upkeep PO notes), expedites, risk mitigation, receiving issues and invoice issues. Perform routine post-award management activities including PO acknowledgement, delivery status (upkeep PO notes), expedites, risk mitigation, receiving issues and invoice issues. The skills & experience you need: Foreign language skills: English language skills (speaking, writing and reading). French language skills (speaking, writing and reading). Understanding of all phases of sourcing and procurement execution (at least 1 year previous experience). Bachelor Degree. Strong interpersonal and influential skills. Negotiation skills (internal, across the businesses; external with suppliers) - ability to lead formal negotiations and teleconferences (price, schedule and supplier exceptions). Strong analytical, problem solving skills and ability to think strategically. What we offer: Fantastic opportunity to work for one of the biggest brands in the world in a unique work environment. Great career opportunity with a leading international outsourcing company. Opportunity of personal and professional development in a multinational working environment and through a variety of training programs (hard/soft skills). Competitive salary with attractive set of social benefits. Access to a variety of benefits available through a flexible package that can be customized depending on each employees’ needs. Stakeholder Interaction Stakeholder Type Stakeholder Identification Purpose of Interaction Internal Team Leaders Performance review HR Hiring and employee engagement and retention Training Team Capability development Technical Lead Training, issue escalation/ resolution External Client Query Resolution Display Lists the competencies required to perform this role effectively: Functional Competencies/ Skill Process Knowledge – Knowledge of assigned process, tools andsystems – Foundation to Competent Competency Levels Foundation Knowledgeable about the competency requirements. Demonstrates (inparts) frequently with minimal support and guidance. Competent Consistently demonstrates the full range of the competency withoutguidance. Extends the competency to difficult and unknown situations aswell. Expert Applies the competency in all situations and is serves as a guide toothers as well. Master Coaches others and builds organizational capability in the competencyarea. Serves as a key resource for that competency and is recognizedwithin the entire organization. Behavioral Competencies Collaborative working Problem solving and decision making Attention to Detail Execution Excellence Client (Internal) Centricity Effective Communication Deliver No. Performance Parameter Measure 1. Process No. of cases resolved per day, compliance to process and qualitystandards, meeting process level SLAs, Pulse score, Customer feedback 2. Self- Management Productivity, efficiency, absenteeism, Training Hours, No oftechnical training completed