Personal Assistant

Auto req ID: 282606BR Job Description Location Overview Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-center office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get things-done culture, this is a place where your dynamism and agility will make a difference. Job Overview PepsiCo is looking for a master multi-tasker with excellent communication skills and an upbeat attitude. In the Personal Assistant role, you should be able to provide proactive, comprehensive support to Directors ensuring regular and timely interface with the team providing administrative support as required to the teams. Liaising with both internal and external contacts in a professional and courteous manner. Supporting any ad-hoc project work, whilst maintaining a high level of confidentiality and integrity. Responsibilities Managing the day to day aspects of a high level and demanding schedule, including extensive diary management Arranging meetings, reserving conference rooms, booking conference calls, setting up video conference arrangements Arranging catering for meetings, assisting with notifying participants of meetings details, coordinating with the host to ensure that all supplies, materials, etc. are in the room, ordering gifts/flowers for team or life events Booking and arranging travel, transport, and accommodation within agreed budgets Maintaining travel profiles, providing recurring review/entry of expenses, handling passport/visa issues Developing and maintaining professional interaction with high-level executives and senior management Processing invoices related to travel expenses under Finance directions Knowledge Management - conducting basic, informational searches, researching and notifying of firm policy, announcements, critical company information; printing/distributing news to appropriate parties; updating reporting systems; maintaining groups/contact list/distribution list Qualifications/Requirements Fluent in English Proven secretarial experience Advanced keyboard skills Good presentation/layout skills Computer literate (knowledge of Windows, PowerPoint, Excel, Outlook, Internet) Excellent prioritization and time management skills Ability to work under pressure in an efficient and courteous manner High level of integrity due to confidential nature of some aspects of the role Excellent communications skills – polite and friendly Good interpersonal skills Tact and diplomacy Patient and flexible Willingness to lear Relocation Eligible: Eligible for Limited Relocation Job Type: Pipeline