Office Manager - India

Job Overview At iCIMS, we are helping our clients to build their winning workforce. Our India Office Manager plays a key role in overseeing the India front office reception, coordination of onsite events, and ensuring iCIMS employees have what a workspace that enables making an impact at a global scale. In this role, you will be provided with providing exceptional office support to our India team members. You will have an opportunity to participate collaborate with a dynamic international team and have a path for future growth as you build your expertise! About Us When you join iCIMS, you join the team helping global companies transform business and the world through the power of talent. Our customers do amazing things: design rocket ships, create vaccines, deliver consumer goods globally, overnight, with a smile. As the Talent Cloud company, we empower these organizations to attract, engage, hire, and advance the right talent. We’re passionate about helping companies build a diverse, winning workforce and about building our home team. We're dedicated to fostering an inclusive, purpose-driven, and innovative work environment where everyone belongs. Responsibilities Greets and directs all visitors, including vendors, clients, job candidates and customers; ensures completion of paperwork, sign-in and security procedures Provide all employees and visitors excellent customer service Working closely with the corporate office and internal teams, coordinate office functions and events Receive and distribute incoming shipments, mail as well as process outgoing mail, express packages, legal documents and premium fulfillment packages Responds to day to day building service requests and addresses with onsite building management Maintain & set up all conference rooms: wipe down table surfaces, clean whiteboards, replenish dry erase markers, arrange chairs, power off A/V equipment and organize cables Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time Provide office equipment and tools as needed by the employees Administer issuing, replacing and deactivating security keycards Partner with HR to maintain office policies as necessary Organize office operations and while ensuring adherence to proper procedures Coordinate with IT department on all office equipment Provide general support to visitors Manage office services by ensuring office operations and procedures are organized Proactively determine if repairs are needed and schedule repairs/cleaning as needed Order, setup and deliver breakfast and/or lunches to requested locations Complete special projects as assigned. Train other staff as needed Maintain office supplies inventory by checking stock to determine inventory level and placing orders as needed Qualifications Minimum of 5 years related experience in a corporate environment Demonstrated ability to multitask and prioritize in a constantly changing and fast paced environment Demonstrated commitment to client service Must be able to lift 25 lbs. Excellent verbal, written, and interpersonal communication skills Outstanding follow-up, organization and planning skills Ability to work independently, often without detailed instructions Ability to work effectively in a team atmosphere Previous experience working for a software or technology company a plus Strong results orientation Preferred Proficiency in Outlook, Word, Excel highly preferred EEO Statement iCIMS is a place where everyone belongs. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our approach helps us to build a winning team that represents a variety of backgrounds, perspectives, and abilities. So, regardless of how your diversity expresses itself, you can find a home here at iCIMS. We are proud to be an equal opportunity and affirmative action employer. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, veteran status, genetic information, disability, or other applicable legally protected characteristics. If you would like to request an accommodation due to a disability, please contact us at [email protected]. Compensation and Benefits The target total compensation for this role is ₹485,000-₹901,000. Your estimated compensation will be based upon your experience. iCIMS offers the following benefits: medical, dental, vision, 401(k), an open vacation policy, sick days, short-term disability, long-term disability, maternity/bonding and parental leave, tuition reimbursement, flexible savings accounts, paid holidays, life and AD&D insurance.