­ministrative Coordinator - Digital & Data Driven Medicine

<br><b>Description</b><p>The Division of Digital and Data-Driven Medicine (D3M) seeks a highly organized and proactive Administrative Coordinator to support the Division Chief and oversee the day-to-day administrative and operational functions of a growing academic division.<br><br>This role combines high-level executive support, division operations, budget management, and coordination of research and program activities, ensuring efficient execution across multiple priorities. The Administrative Coordinator will serve as a central hub for scheduling, communications, operational workflow management, and support of faculty and trainee engagement.</p><br><b>Responsibilities</b><p><strong>Executive Scheduling and Support</strong></p><p>• Manage complex calendar and scheduling for the Division Chief across clinical, research and administrative priorities.  Coordinate internal and external meetings,      including agendas, materials, and follow-ups• Assist with email triage and communications as needed; <br>• Arrange travel and manage reimbursements<br>• Prepare presentations, reports, and key documents</p><p><strong>Division Operations, Budgeting and Administrative Management</strong></p><p>• Oversee day-to-day administrative operations of the division<br>• Develop, track, and manage division budgets in collaboration with finance teams<br>• Monitor expenditures, forecasting, and resource allocation across projects and personnel<br>• Coordinate onboarding of faculty, staff, postdoctoral fellows, and trainees<br>• Support recruitment processes including scheduling interviews, coordinating candidate visits, and tracking applicants<br>• Assist with retention efforts by supporting faculty engagement initiatives and tracking needs<br>• Support space planning, office logistics, and operational workflows<br>• Maintain organized tracking systems for division activities, priorities, and deadlines</p><p><strong>Program and Research Coordination</strong></p><p>• Coordinate meetings and logistics for research projects and interdisciplinary teams<br>• Track project timelines, deliverables, and key milestones<br>• Assist with preparation and organization of grant materials and submissions<br>• Support coordination across collaborators, departments, and institutions</p><p><strong>Communication and Coordination Hub</strong><br>• Serve as a central point of contract for faculty, staff, trainees and collaborators; coordinate cross-team scheduling and communications<br>• Help organize division meetings, seminars, and events<br>• Support communication of division initiatives and priorities</p><br><b>Qualifications</b><ul><li>Bachelors Degree or equivalent combination of applicable</li><li>5 years related administrative or business experience required. Some supervisory experience preferred. experience and education</li></ul><p>Preferred:</p><p>• Experience with budget development, financial tracking, or operational management<br>• Strong administrative and organizational experience in academic, healthcare, or research settings<br>• Exceptional scheduling and coordination skills<br>• Ability to manage multiple priorities in a fast-paced environment<br>• Strong communication and professionalism</p><p>• Experience supporting academic recruitment or faculty affairs processes<br>• Familiarity with grants, financial systems, or program coordination<br>• Interest in AI, digital health, or data-driven research</p><p> </p><br><b>Employer Description</b><p class=